Bilingual PATHways/F.A.C.E. Administrative Assistant

MISSION

The mission of The PATH School is to provide a purpose-driven, culturally responsive learning environment that challenges scholars academically while supporting their social and emotional growth in order to develop conscientious citizens who transform their communities. 

Job Description

The PATHways/FACE Administrative Assistant plays a vital role in supporting the daily operations and administrative functions of both the PATHways and FACE teams. This position is responsible for a broad range of clerical and organizational tasks, including scheduling meetings, maintaining calendars, coordinating communications, data entry, preparing documents, and any other tasks as needed. By managing daily administrative tasks, the Assistant contributes to a productive work environment that supports the overall goals of our school community.

Key Responsibilities:

• Provide day-to-day administrative support to the PATHways and FACE teams.


• Answer and direct phone calls, take messages, and respond to inquiries.


• Schedule and coordinate meetings, appointments, and events; maintain shared calendars.


• Prepare, edit, and format documents, presentations, and correspondence.


• Support internal and external communications, including drafting emails and distributing information to stakeholders.


• Assist in the preparation and coordination of school events and outreach activities.


• Perform regular follow-ups on pending tasks and deadlines to support workflow and accountability.


• Respond to general inquiries from staff, partners, and scholars in a professional and timely manner.


• Handle incoming and outgoing mail and deliveries.


• Perform other duties as assigned to support the success of PATHways and FACE initiatives.
  
  

Qualifications:

• Bilingual (English and Spanish) preferred 


• High school diploma or equivalent; associate degree preferred


• Experience in an administrative or clerical role


• Strong communication and interpersonal skills


• Proficiency in Microsoft Office Suite (Word, Excel, Outlook)


• Strong organizational and time management skills, with the ability to prioritize multiple tasks effectively


• Detail-oriented with a high level of accuracy and consistency in work


• Self-motivated, dependable, and able to work independently with minimal supervision

• Adaptable and flexible in a fast-paced, changing environment

Reliability and Punctuality