Billing Administrator

BETA Group, Inc. is seeking an experienced Billing Administrator to join our growing Engineering firm. This role is ideal for a detail-oriented, organized professional who takes ownership of their work and has experience with Deltek Vision or Vantagepoint. In this position you will go beyond transactional billing and take full ownership of the project billing process, working closely with Project Managers. The new team member should have strong communication skills and a commitment to delivering exceptional internal and external customer service. The ideal candidate is a strong communicator with a customer-focused mindset who is eager to improve processes and drive consistency across the team. This role offers valuable exposure to project financial performance with opportunities for growth.

BETA strives to hire employees who genuinely enjoy their work and who want to contribute to the overall quality of our employee-owned firm. We look for employees who wish to make a long-term career at BETA and who will invest in our company equally as much as we invest in our employees.

Responsibilities:

• Manage end-to-end billing for a portfolio of AEC projects, ensuring accuracy and timeliness
• Collaborate closely with Project Managers to review invoices, align billing with contract terms and project progress, and proactively resolve issues
• Prepare and process a mix of billing types (T&M, lump sum, percent complete)
• Support client billing questions and resolve discrepancies
• Identify opportunities to streamline billing processes and promote consistency across the team
• Maintain all records, files and backup documentation related to projects
• Maintain accurate customer information in company database according to company procedures
• Responsible for project setup to include ensuring proper contract documentation is received
• Review and understand contract terms to ensure proper billing setup
• Track and manage unbilled activity
• Support month-end close by ensuring timely and accurate data entry in Vantagepoint to meet deadlines
• Research discrepancies and debit memos to accurately process, issue, and post credits/debits to customer accounts as necessary
• Research and respond to all accounts receivable inquiries in a prompt and appropriate manner
• Provide auditors with requested documentation and reports as needed
• Contribute to team success by taking on additional responsibilities as assigned

Growth Opportunities:

• BETA encourages and promotes employee advancement and career development
• Leads to potential advancement to more senior positions

Location:

Preferred location is BETA’s Lincoln, RI office however, there will be times that travel to/and from BETA’s Norwood, MA office is required. Candidates should have flexibility to work from our other office locations. BETA also offers a hybrid work schedule, allowing employees to request working remotely up to 2 days per week.

Required Experience/Skills:

• Associate degree in Accounting, Finance or equivalent
• Experience with Deltek Vantagepoint or Deltek Vision Software
• Proficient in Microsoft Applications (Teams, Word, Excel, Outlook)
• Must be an organized self-starter, effective time planner, and results oriented
• Must show strong initiative, an eagerness to learn, and the ability to work independently while being an active team player
• Must possess a meticulous attention to detail with a focus on compliancy to processes and procedures
• Ability to effectively communicate and interact with clients and all staff levels in a service-oriented environment
• Must be able to lift/move objects weighing up to 20 pounds
• Must be able to stand or sit for long periods of time
• Must have a valid driver’s license and reliable transportation

Preferred Experience/Skills:

• 2 to 5 years of experience with Billing/Accounts Receivables in Architecture/Engineering/Construction environment