Billing and Account Receivable Administrator

Title: Billing Administrator  **  + depending upon experience. 

Job Summary

Infinity Contracting Services Corp is actively seeking a highly motivated Billing Administrator to join our team in College Point, NY.

The Billing Administrator is responsible for organized, timely, and accurate billing to our clients. The position will provide administrative support and assistance needed to help maintain day-to-day work efficiency within the department.

Responsibilities and Duties

• Monitor  and gather backup paperwork to ensure prompt billing.


• Analyze billing materials for compliance with client guidelines


• Follow client-specific billing procedures, including fee agreements and union labor rates


• Work closely with support staff to resolve any account receivable issues and ensure bills are accurate and complete.


• Prepare spreadsheets and reports as needed.


• Draft, finalize, and post bills in the company's accounting software.


• Maintain billing files.


• Prepare rate sheets based on Unions' wage rates as needed.


• Prepare and submit Time and Material / Emergency contract billing packages as needed.


• Generate certified payrolls.


• Review, and record Subcontract billing packages.


• Prepare monthly job costs for all emergency contracts and supporting information for the department.


• Collection of outstanding accounts receivables invoices.

Qualifications and Skills     Please note: The list below is preferred but not required. We are willing to train. 

• Time and Material billing experience preferred


• HVAC industry experience preferred  


• Certified payroll preparation experience preferred


• PLA, prevailing wage, and union wage rate knowledge preferred


• Five years of similar billing experience preferred; DOE experience a plus


• Knowledge of PLA, prevailing wage, and union wage rates preferred.


• Excellent verbal and written communication skills


• Professional telephone manner