Billing Associate

Why Victor?

• Learning Organization: Victor provides the best training for new grads and clinicians looking to begin their career!


• Leadership Development: Victor provides employees leadership training and promotes within! Many of our executive leadership team have been promoted from entry-level positions!


• Reimbursements: Victor provides reimbursements for license registration fees, CEUs, travel, internet/cell phone usage and more!


• Loan Forgiveness: Victor employees can apply for Public Service Loan Forgiveness!

Job Summary:

Under the direction of the Billing Supervisor, the Billing Associate is responsible for providing billing services to the Agency.

Essential Functions:

• Communicates effectively with appropriate site and fiscal personnel in a professional manner regarding assigned tasks that integrate with site processes.


• Problem solves and provides resolution to problems with low to moderate complexity regarding billing processes.


• Enters services, adjustments, and related data elements into the appropriate billing software efficiently and accurately daily.


• Assures entry of initial client information into the appropriate billing software.


• Performs monthly eligibility checks and routes issues with eligibility to Billing Supervisor.


• Accesses and interprets financial reports as needed for statistical and billing information.


• Gathers, documents, and reports billing issues or outcomes to Billing Supervisor in an appropriate timeframe.


• Performs complex reconciliation process.

Minimum Required Education and Experience:

• High School or general education degree (GED).


• Must have six months of previous administrative support experience performing data entry, managing databases, processing billing/payments or similar tasks. 

Desired Qualifications:

• Previous experience with billing systems in a healthcare, mental health or social services setting.  Experience may include health care administration support, medical billing or medical coding.  

Position/Program Requirements:

• Must possess a valid California driver's license, personal automobile insurance and driving record that meets the standards outlined in the Agency’s Personnel Policy: Motor Vehicle Operating Standards.


• Must be physically and mentally fit in accordance with the Agency’s Personnel Policy: Physical Fitness Standards and Examinations. Must be willing to complete a Tuberculosis (TB) test and drug screening test.


• Must complete a personal background investigation conducted by the State of California.

Physical Requirements:

• Have an adequate range of body motion and mobility to work in a residential, office or outdoor environment including standing and walking (even and uneven surfaces), alternating between standing and sitting for extended periods of time, bending, kneeling, twisting, reaching balancing and occasional carrying and lifting up to 25 pounds occasionally, and up to 10 pounds frequently.


• Must be able to sit for prolonged periods of time.

Compensation: 

• Pay Range: $21.51/ per hour - $29.58/per hour (actual salary is dependent on verification of applicable experience above the minimum qualifications for the role)

Benefits: 

• Low cost Medical, Dental and Vision


• Life Insurance plan for employee and family


• 8 Paid Holidays, PTO and Sick pay


• Retirement Savings Plan (403B)


• 100% Employer Funded Retirement Plan


• Employee Assistance Program


• Mileage Reimbursement


• Verizon Wireless Discount


• Employee Referral Bonus Program