Billing Associate

Job Summary:

The Billing Associate position is accountable for creating invoices and credit memos, issuing them to customers by all necessary means, and updating customer files. The position requires the ability to coordinate and work closely with clients and Accounts Receivable personnel.

Essential Job Functions:

Includes, but is not limited to the job specifications contained herein. Additional duties or job functions may be required as deemed necessary by management personnel.

• Issue invoices and monthly statements to customers in accordance to contract schedules
• Expedite certain specialized forms such as AIA document, lien waivers, and sworn statements within the construction industry
• Process change orders while updating the agreement, current budget and AIA documents
• Multi-task with billing issues arising frequently which require flexibility and the ability to prioritize work
• Respond to customer questions, issues & requests
• Review reports to ensure all costs have been correctly applied
• Update customer files with issued invoices
• Update the customer master file with contact information
• Track exceptions between the shipping log and invoice register
• Submit invoices by electronic data interchange

Desired Qualifications:

• 2 years of billing/accounting experience in a construction environment
• AA in accounting is desired

Benefits:

• Comprehensive package of health insurance to include medical, dental, vision, etc.
• PTO and Vacation
• Paid Holidays
• 401k

 Required Skills:

• Strong communication and problem-solving skills
• Ability to develop & maintain positive relations with internal management & external customers
• Ability to meet multiple deadlines, multi-task and prioritize in a fast-paced environment
• Highly organized and extreme attention to detail
• Strong computer and data entry skills and experience with Microsoft Office
• Customer Service Attitude
• Ability to work well both independently and in a team environment
• Occasional lifting up to ten lbs.
• Ability to work in a climate-controlled office environment
• Vision adequate (including corrected vision) to perform essential job functions
• Hearing (including corrected hearing) adequate to understand verbal information and maintain conversations for an hour or more over a telephone in order to perform essential job functions.
• Ability to read and write in English in order to process paperwork and communicate with clients and internal customers
• Must be able to sit or stand for extended periods of time
• Must have manual dexterity required for repetitive motions that may include the wrists, hands and/or fingers. Extended use of a computer, keypad or phone