Billing Coordinator

Focused on labor and employment law since 1958, Jackson Lewis P.C.'s 950+ attorneys located in major cities nationwide consistently identify and respond to new ways workplace law intersects business. We help employers develop proactive strategies, strong policies and business-oriented solutions to cultivate high-functioning workforces that are engaged, stable and diverse, and share our clients' goals to emphasize inclusivity and respect for the contribution of every employee.

The Firm is ranked in the First Tier nationally in the category of Labor and Employment Litigation, as well as in both Employment Law and Labor Law on behalf of Management, in the U.S. News - Best Lawyers® "Best Law Firms".

This position reports to the Billing Supervisor and Manager and will represent the accounting department and work as a key member of the billing team while providing full-service support to attorneys on all billing questions. With limited supervision, the Billing Coordinator will liaise with attorneys and staff to make sure changes are made accurately and in a timely manner, while partnering with account services and billing to fully understand the details and make sure best practices and billing guidelines are followed.

Duties and Responsibilities:

• Distribute and process monthly prebills.

• Enter changes to prebills in accounting program - transfers, edits (narrative and numerical).

• Track invoice status, follow up on prebills not returned, matters not billed.

• Ensure appropriate bill formats, rate levels and insurance information are indicated prior to preparing invoices.

• Prepare invoices electronically submit to clients and/or third party billing vendor when applicable.

• Prepare spreadsheets, manage client requirements, and understand fee arrangements.

• Responsible for high level of accuracy and completeness.

• Maintain billing information and special instructions in accounting databases and spreadsheets.

• Respond to various billing related inquiries from attorneys, clients and billing management.

• Detailed invoice review, tracking invoice status, legal task coding, numerical and narrative revisions.

• Generate reports, bill and payment history.

• Liaise with attorneys and staff to clarify rate arrangements and override requests.

• Assist with collections and other special research projects requested by attorneys, secretarial staff and clients.

Qualifications/Skills Required

• Minimum of 2 years legal billing experience.

• Knowledge of Windows environment including Microsoft Word, Outlook and Excel.

• Reliability, teamwork, professionalism, ability to multi-task, attention to detail are essential.

• Must be able to work independently and prioritize work.

• Excellent organizational and time management skills.

• Flexibility with overtime as necessary.

• Ability to write and communicate effectively, tactfully, and professionally with employees, clients, and attorneys.

• Knowledge of Aderant, Elite software preferred.

• Creative problem-solving skills.

Educational Requirements

• BA/BS in finance or related field

For Westchester County, NY the expected hourly wage for this position is between $24.00 and $33.00. The actual compensation will be determined based on experience and other factors permitted by law.

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Jackson Lewis understands that embracing our differences makes us a stronger, better firm. We appreciate the importance of having a workforce that reflects the various communities in which we work, and we strive to create an inclusive environment where diverse employees want to work and where they can flourish professionally. In furtherance of our culture, all qualified applicants will receive consideration for employment without regard to race, national origin, gender, age, religion, disability, sexual orientation, veteran status, marital status or any other characteristics protected by law.