Billing Specialist

The Billing Specialist has as the prime responsibility the monthly processing of NAA invoices (Membership dues and subscriptions, Advertising, Sponsorship, Exhibition, etc.) using Nimble and other 3rd party websites. This position assists the SVP, VP, Director, Accounting and other accounting staff in various duties pertaining to the National Apartment Association and NAA related groups.

PRINCIPAL ACCOUNTABILITIES:

Billing

• Membership Dues
• Affiliate Dues
• NSC
• Direct Dues.
• Subscription Units

Advertising:

 Business Development Sales Team (BDST)

• Create monthly invoices and email Advertising monthly invoices (update ticketing system cases as Sales’ team requests are finalized)
• Review the daily billing changes in 3rd party databases/websites (Map Your Show Subscriptions) and process Nimble billing data entry to mirror the changes.
• Email AR reports for collections to BDST and follow up for collection status as needed.
• Build Nimble reports and save them on NAA BDST folder (as needed or requested)

Alliance Partners

• Issue monthly invoices as customization takes place (update ticketing system cases as Sales’ team requests are finalized)
• Reconcile customized balances monthly and submit them for review to sales team

Sponsorship:

• Alliance and Supporting Partners: Process the sponsorship invoices into Nimble and adjust them as the customizations take place (update ticketing system cases as Sales team requests are finalized)

Exhibition:

• Review the daily billing change in MYS (Map your Show) and process Nimble billing data entry to mirror MYS changes.
• Enter MYS payments into Nimble and Nimble payments into MYS (Mon, Wed, Fri)
• Review, analyze and improve periodically (yearly by event) the process with Map Your Show and BDST

Accounts Payable

• Submit refund requests for overpayments and cancellations as needed.

Other Duties

• Nimble accounting related items set-up (GL accounts, projects, products, events, deferral methods, etc.).
• Assists in the preparation of year-end schedules and documents for audit.
• Assisting with the cash-log & cash receipts data entry and refunds requests submitted through the ticketing system.
• Back-up for the other billing items: Grace Hill, Click & Lease bundle renewals and lease cancellations
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES:

This position has no supervisory responsibilities.

TRAVEL:

Little to no travel is expected for this position. If any, travel would be local during the business day.

• Bachelor’s degree in accounting or 2+ years of relevant experience in accounting
• Proficient with Microsoft Office software with emphasis in Excel
• Strong attention to detail and accuracy with excellent organization skills
• Solid analytical and problem-solving skills
• Excellent verbal and written communication skills

PREFERRED EDUCATION AND EXPERIENCE:

• Not for profit accounting experience, preferable in a multi-entity environment
• Familiarity with multi-cost center organizations
• Knowledge of Nimble Association Management Software (AMS)

PHYSICAL DEMANDS:

While performing the duties of the job, the employee is regularly required to sit, use hands to finger, handle or feel objects, tools, or controls; reach with hands and arms. The employee may occasionally lift up to 20 pounds.

WORK ENVIRONMENT:

Work is regularly performed in a professional office environment and routinely uses standard office equipment. The physical demands and work environment described here are representative of those employee encounters while performing the essential functions of this job. Reasonable accommodation may be

made to enable individuals with disabilities to perform the essential functions.