Billing Specialist

Company Summary:

T&J Companies is a family-owned and operated electrical contractor that self-performs commercial electrical services for customers throughout the Northeast with a focus on retail locations.

Our team is professional, agile, and customer-centric. Our goal is to provide our customers with fast, reliable service they can count on while growing our family-run business into a top employer in the area.

Position Summary:

The Billing Specialist plays a critical role in ensuring the company invoices customers accurately, completely, and in a timely manner.

While our internal systems capture the required data from completed work orders, this role is responsible for reviewing all information for accuracy, confirming all required documentation is collected, and formatting invoices to meet each client’s specific billing requirements.

This is a highly detail-oriented, technology-driven position and will be one of two billing specialists within the company.

Hours:

Monday-Friday | 7:00am-3:30pm OR 8:00am-4:30pm

(5 days per week, in-office position)

Responsibilities and Duties: The Billing Specialist is a critical role that ensures our customers are billed accurately and efficiently, allowing the company to maintain strong cash flow and client satisfaction.

Primary Duties:

• Review completed work orders and generate customer invoices


• Verify all labor, materials, and technician-used items are properly allocated


• Ensure client-required documentation (photos, signatures, compliance items) is complete prior to invoicing


• Format invoices according to each client’s specific billing portal and submission requirements


• Submit invoices electronically through various client billing systems


• Conduct routine follow-up with clients to ensure smooth processing of work orders and timely billing


• Gather supporting documentation such as vendor invoices and material receipts to ensure pricing accuracy


• Assist with general invoice-related administrative tasks


• Additional duties as assigned
  

Qualifications:

Required Skills and Abilities:

• Strong attention to detail and organizational skills


• Excellent verbal and written communication skills


• Proficient in Microsoft Office Suite (Outlook, Excel, Word, OneDrive)


• Comfortable working within multiple software platforms and online billing portals


• Ability to manage deadlines and prioritize tasks effectively


• Ability to work independently in a fast-paced office environment
  

Experience

• Experience working in a billing, accounting, or administrative role is required


• Experience in the Electrical, Construction, or Facility Services industry is preferred
  

Education/Licensure/Certifications

• High School Diploma or equivalent is required

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer


• Must be able to lift up to 15 pounds at times

Other Requirements:

• Candidates must be authorized to work in the United States


• Position is onsite Monday-Friday


• Candidates must pass a drug test and background check prior to starting work
  

Compensation and Benefits:

• $23-$26 per hour


• Paid vacation


• Health Insurance offered


• Dental Insurance offered


• 401k with company match


• Employee discount program


• Opportunities for growth and development