Billing Specialist

Billing Associates process all BOL’s daily, invoice and mail all bills daily, rate all loads and inquire about missing rates to prepare freight invoices in a timely manner.

Essential Duties and Responsibilities:

RVI/Billing:

1. Work with RVI and index all documents received through this system throughout the day.


2. Process and complete your workbaskets from all the documents that was routed from RVI.


3. Send to print all loads from reports prepared by manager for the day.


4. Audit all queries daily before we complete the billing process and releasing loads to print.


5. Check all loads on the Audit reports to ensure correct rates prior to releasing bills to print.


6. Fold and mail out all bills printed for the day.

Rating:

1. Process all one-times agreements, and load-sheets that marketing brings to us daily.


2. Run queries and down load rating report daily.


3. Rate all loads from your report daily.


4. Update all fuel as it comes to you on a daily/weekly basis.


5. Print and update all new contracts and ensure the system has correct fuel set up in the AS400 for each customer.


6. Daily check query for all missing rates and update those loads.


7. Send emails and inquiry to marketing about missing rates or problems with contracts that you may have.


8. Work with any loads that have special things that may need to be done to process before we can receive payments. Example USBank.


9. End of Month – make sure all loads are rated/or estimated for closing if you do not have rates.


10. Do all allocations before we end the month at closing time.


11. Entering contracts in the AS400 system.

Others:

• Basic knowledge of Excel, Outlook, and Word


• Detail oriented


• Team-work