Billing Specialist Multi-Family Services

Position Summary:

We are seeking a detail-oriented and highly organized Billing Specialist to join our team. This role is responsible for managing all billing-related activities for projects across our service lines—HVAC, Electrical, Plumbing, General Contracting, and Roofing—in the multi-family residential sector. The ideal candidate will have a strong understanding of construction billing practices, excellent communication skills, and the ability to work in a fast-paced, deadline-driven environment.

Key Responsibilities:

• Prepare and issue timely and accurate invoices based on job cost reports, contracts, service orders, and work completed.


• Verify labor hours, material charges, subcontractor invoices, and markup rates before billing.


• Collaborate with BU managers, field technicians, and estimators to ensure proper documentation and billing accuracy.


• Track and bill for change orders, additional services, and project milestones.


• Process billing in alignment with contract terms (e.g., AIA progress billing, Time & Material, Cost-Plus, Fixed Price).


• Coordinate with property management companies and asset managers to resolve billing inquiries, escalated from AR team.


• Maintain accurate and organized billing accuracy records and logs.


• Assist in month-end closing activities and provide support during financial audits (WIP, etc.).


• Ensure compliance with internal financial controls and industry standards.

Qualifications:

• 2+ years of billing experience in construction or related trades (HVAC, Electrical, Plumbing, etc.).


• Experience working with property management or multi-family housing clients preferred.


• Familiarity with AIA billing, lien waivers, and retention billing a plus.


• Proficient in billing software and ERP systems (e.g., QuickBooks and FieldAware).


• Strong attention to detail and accuracy.


• Excellent organizational and time management skills.


• Strong verbal and written communication skills


• Ability to multitask and work independently under pressure.

Preferred Skills:

• Understanding of general construction workflows and terminology.


• Knowledge of local and state tax regulations related to construction services.


• Bilingual (English/Spanish) is a plus.

Working Conditions:

• Office-based position with occasional visits to job sites as needed.


• Able to travel for business related training


• Monday–Friday schedule, with flexibility during peak billing periods.

Compensation:

• Salary: $60,000 + 8% annual bonus


• Benefits package, including health, dental, vision, PTO, and 401(k).