Billing/AR Accountant Millwork

JOB SUMMARY

As Billing/AR administrator, your primary focus will be to manage billing, payment and collection processing for construction projects utilizing common construction processes. You must be detailed focused and possess the ability to manage multiple time-sensitive requests.     

OUR VALUES ARE KEY

• Integrity is key – We are reliable with our words, responsible for our actions and lead with humanity.
• Team, Team, Team – Create a safe, supportive and respectful team atmosphere that generates collaboration, transparency and opportunity for all.
• Customer Connection – We take pride in being the most knowledgeable in the industry. We strive to deliver dependable and trustworthy results in every aspect of the customer experience.
• Take The Long View – As individuals and a team we make strategic choices that support the long-term health of our company, our families and our community.
• Celebrate The Day! – We celebrate the wins each day. We acknowledge each other’s successes.

ESSENTIAL FUNCTIONS

• Frequently required to sit, bend, reach, grab and twist.
• Frequently required to stand, walk, stoop, kneel and crouch.
• Frequently required to use hands to finger, handle or feel, reach with hands and arms, and talk or hear.
• Strong problem-solving skills and the ability to make sound decisions.
• Strong ability to interpret and process data.
• Specific vision abilities required for this job include close vision, color vision and the ability to adjust and focus.
• Frequently required to type, process information, and use fine finger manipulation.
• Strong process improvement skills.
• Strong written, verbal, and interpersonal skills.

JOB FUNCTIONS

• Prepare, review, and submit monthly contractor invoices, pay applications, and supporting schedules for multiple projects following contract guidelines and timelines.
• Ensure compliance with contract requirements, including retainage, billing formats, schedules of values, and backup documentation. 
• Accurately record project transactions, including sales tax, in accounting system.
• Process change order billing and track approved/unapproved changes.
• Maintain accurate job cost and billing records for all active projects.
• Coordinate with project managers to confirm percent-complete, cost updates, and billing deadlines.
• Apply cash receipts for projects and provide subsequent lien waivers.
• Monitor timeliness of payment receipt and ensure payment rights are protected.
• Reconcile Statement of Values, project work and contract requirements and resolve any discrepancies.
• Assist in the collection of accounts receivable & investigate and resolve payment discrepancies, short pays, and denied invoices.
• Ensure inventory is reconciled at end of project and provide closing entries.
• Respond to customer inquiries and resolves disputes. 
• Prepare and track lien waivers, release forms, and conditional/unconditional waivers.
• Assist with compliance documents such as W-9s, insurance certificates, and vendor/customer requirements.
• Support month-end close activities including reconciliations and reporting.
• Assist with process improvements and implementation of billing/AR best practices.
• Assist with credit card payment processing.
• Weekly submission of Certified Payroll.
• Effective communication with Installers on HUD Jobs to receive payroll information for Certified Payroll Submissions.

Job Requirements

• 3+ years of construction accounting experience including payment applications AIA Billing, construction waivers, and job reconciliation.
• Ability to prioritize and meet deadlines, multitask, and quickly adapt to changing work demands.
• Strong communication skills and ability to work with multiple departments.
• Strong MS Excel skills are a must. 
• High level of accuracy, attention to detail, and organizational skills 
• Epicor Prophet 21, or similar ERP experience along with construction accounting software such as Textura, Procore and GCPay strongly preferred.

EDUCATION

• Associate degree in Finance or Accounting or 5+ years of relevant experience.

_______________________________________ _______________________

Employee Name Date