Birth/Fetal Death Liaison and Educator (Executive I)

Position Overview

Office: Health Transformation 
Bureau: Health Statistics
Division: Vital Records

The Illinois Department of Public Health is seeking a highly motivated individual to serve as liaison, applying highly technical laws involving various State Statutes, Administrative Rules, policies and procedures related to the vital record systems to local custodians, attorneys, legislators and other professionals representing clients with problems related to vital records. Under direction, controls and evaluates operations of the Illinois Vital Records System and it's internal and external users. The position serves as liaison to the Nation Center for Health Statistics, hospitals and other business partners and stakeholders.  The position will participate in the design, re-write and updates of all forms, manuals and materials for the Division.  The position will prepare and gather data from various sources to assist in the preparation of speeches, lectures and reports.  

Benefits Statement

As a State of Illinois Employee, you will receive a robust benefit package that includes the following:

Flexible and hybrid work schedules are available in many program areas (when available and dependent upon position)

• Competitive Group Insurance benefits including health, life, dental and vision plans.


• Pension plan through the State Employees Retirement System


• Deferred Compensation Program – voluntary supplemental retirement plan


• Optional pre-tax programs -Medical Care Assistance Plan (MCAP) & Dependent Care Assistant Plan (DCAP)


• 10-25 days of paid vacation time annually (10 days for first year of state employment)


• 12 paid sick days annually which carryover year to year


• 3 paid personal business days per calendar year (pro-rated dependent on start date)


• 13-14 paid holidays per year


• 12 weeks of paid parental leave


• Employee Assistance Program and/or mental health resources

These are just a few of the many perks available to all State employees. For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx

Essential Functions

• Under direction, serves as liaison, applying highly technical laws such as the Vital Records Act, Marriage and Dissolution of Marriage Act, Illinois Parentage Act of 2015, Gestational Surrogacy Act, Reproductive Health Act, Vital Records Code and Department Rules and Regulation relating to the vital records systems to local custodians, attorneys, legislators, and other professionals representing clients with problems relating to vital records. Communicates with individual users regarding daily issues.


• Controls and evaluates the operations of the Illinois Vital Records System “IVRS” and its internal and external users.


• Works with the National Center for Health Statistics “NCHS”, hospitals, free standing birthing centers, midwifes, local registrars, funeral homes, medical examiner/coroners, and SSA to assist with Birth and Fetal Death reports.


• Participates in the design, re-write and update for all certificate forms, manuals, standard operating procedures (SOPs) and materials in the Division.


• Prepares and gathers background data from various sources to assists in preparation of speeches and lectures and reports.


• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with coursework in business or public administration.


• Requires one (1) year of responsible administrative experience in a public or business organization, or completion of an agency approved professional management training program.

Specialized Skills

• Requires one (1) year of progressively responsible administrative experience working with the Illinois Vital Records System.


• Requires one (1) year experience regarding the issuance of Administrative Copies of Birth and Death Certificates.


• Requires two (2) years of experience designing and use of Smartsheet for legal use.

Preferred Qualifications

• One (1) year of progressively responsible administrative experience working with the Illinois Vital Records System.


• One (1) year of experience regarding the issuance of Administrative Copies of Birth and Death Certificates.


• Two (2) years of experience designing and use of Smartsheet for legal purposes.


• Two (2) years' experience with agency programs, policies, and objectives.


• Two (2) years' experience establishing and maintaining cooperative working relationships.


• One (1) year experience effectively communicating both orally and in writing.


• One (1) year experience in Microsoft software products including, Word, Excel, PowerPoint, etc.

Conditions of Employment

• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency

The Illinois Department of Public Health (IDPH) is tasked with the oversight of communities within Illinois to achieve and maintain optimal health and safety. With an annual budget of over $1.8 Billion in state and federal funds, 6 regional offices, 3 laboratories and over 1,400 employees, IDPH is equipped to fulfill its mission of protecting the health and wellness of the people of Illinois through the prevention, health promotion, regulation and control of disease and injury.