BME Peer Advisor (Work-Study and Non Work-Study)

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General Notes

The Department of Biomedical Engineering has a goal to support learning and instruction through undergraduate peer mentorship. The BME Academic Advising Office's mission is to provide support to BME undergraduate and graduate students through each stage of their experience, from new student orientation through graduation. We do this through professional academic advising, peer advising, career planning workshops, student events and programs, FIGs (First-year Interest Groups), and more. BME peer advisors are important members of the BME academic advising team that enable us to help students succeed because they bring the student perspective to our office and can help students through peer mentorship.

Peer advisors are expected to be punctual and reliable, and work a regular weekly schedule in BME 3.308. Most peer advisors work 3-8 hours per week and must demonstrate organizational and administrative skills to quickly and accurately update advising information to be distributed and work on special projects.

Peer advisors are required to attend a BME new student employee orientation, complete peer advisor training with the senior peer advisor and staff academic advisors, complete on-boarding tasks and weekly timesheets in Workday, complete training on (and fully understand) the Family Educational Rights and Privacy Act (FERPA), and are expected to uphold the highest standards of ethical and academic integrity.

UT BME's AAO (Academic Advising Office) is looking to hire two peer advisors to begin this fall 2025 for 5-8 hours per week.

Purpose

Answer commonly asked questions from new and current students (in addition to prospective students and visitors) in-person, by phone, and by email. Support daily administrative operations and work on special projects in the advising office for various full-time UT BME staff members.

Responsibilities

• Answer commonly asked questions from new and currently enrolled students in-person, by phone, and/or by email.

• Answer questions from (and potentially meet with) prospective students and their families; provide information packets to drop-in visitors

• Support daily administrative operations in the advising office for the academic advising coordinator, graduate program administrator, HR coordinator, senior academic advisor, communications coordinator, and senior events coordinator.  

• Work on special projects for the BME academic advising office

Required Qualifications

• Currently enrolled at UT Austin as an undergraduate in the Biomedical Engineering major for at least six (6) credit hours or more in the long semester/term employed and zero (0) credit hours in summer if enrolled in six or more in the prior spring

• Good academic standing at the time of application and semester/term employed

• Demonstrate a commitment to serving fellow students with active listening, patience, discretion, accuracy and follow-through

• Demonstrate organizational skills and administrative skills

• Demonstrate ability to work reliably and proactively without supervision

Preferred Qualifications

• Have had at least one BME or engineering relevant co-op or internship, on (or off) campus research experience, etc.

• Involvement in a BME or engineering relevant UT Austin student organization.

• Demonstrated familiarity with (or knowledge of) the BME UG curriculum.

Salary

$13.00 per hour


Working Conditions

Typical office environment.

Required Materials

• Resume or CV

• Three work references with their contact information. Letters are not required and at least one reference should be from a work or lab supervisor

• Letter of interest (i.e., no more than 650 words) which addresses why you want to be a BME peer advisor as well as your experience with administrative skills in previous jobs (or in your own organizational approach to school, volunteering, etc.)

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

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Retirement Plan Eligibility:

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.