Board Assistant

Position Summary

The board assistant is a stipend job, entailing an average of three hours/month, to support the board in administrative work. This includes attending monthly board meetings and taking notes. Our organization is growing and improving all of our systems, including our board operations. This role is a vital part of these improvements.

Status: Reports to Board Secretary

Wage: $20/hr with board discount of 15% on most items, with potential for increases based on performance

Duties and Responsibilities

Board meetings

1. Minutes

a. Attend monthly board meetings and act as the official note taker.

B. Distribute minutes before the next meeting and  post official minutes to the website monthly

2. Maintain the living agenda document following board protocol, ensuring it is current and searchable

Policy Register and Board Documents

1. Post approved changes to the policy register
2. Support the Secretary in keeping all board documents current

Annual meeting

1.  Attend annual meeting, including elections

2.  Other support of the annual meeting as needed and assigned

Other duties as assigned.

General Expectations

1. Be committed to the Co-op's Mission, Vision, and Values.

2. Follow established policies and procedures.

3. Communicate in an open, respectful, and honest manner with everyone, inside and outside the organization.

4. Communicate proactively regarding workflow, problems, suggestions, etc.

5. Attend Board meetings as scheduled.

6. Perform required amounts of work in a timely fashion with a minimum of errors.

7. Adhere strictly to cthe onfidentiality of Board, staff, customer, and internal business information.

Physical Requirements

The physical requirements described here are representative of those that must be met by the Incumbent to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit, including prolonged sitting; repetitively use hands to finger, handle, or feel, including operation of a standard computer keyboard; reach with hands and arms and talk, see and hear. Specific vision abilities required by the job include close vision, distance vision, and the ability to adjust

focus.

Qualifications Needed for Position

The following experience and skills are considered essential:

- Experience with cooperatives or other Boards of Directors,

- High degree of integrity, and

- Facility with Google Docs.

External and internal applicants, as well as position incumbents who become disabled as defined under the Americans With Disabilities Act, must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case by case basis.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.