Board Secretary

Our client, a leading financial institution and key player in the Maltese market, forms part of a highly diversified multi-national group. With a workforce of over 270 employees, they offer a comprehensive range of lending and savings solutions for both personal and business customers. Through a network of thirteen retail branches across the Maltese Islands, they are committed to delivering highly personalised services.

Duties and Responsibilities

The Board Secretary plays a pivotal role in supporting the Board of Directors, its committees, and shareholders. Reporting to the Company Secretary and the Chairperson of the Board, this position is responsible for a variety of corporate governance and administrative tasks, including:

• Drafting and distributing minutes of Board, committee, and shareholder meetings;
• Managing calendars, agendas, action trackers, and meeting materials for the Board and its committees;
• Overseeing documentation, record-keeping, and administrative tasks to ensure compliance with corporate governance standards; and
• Ensuring timely regulatory filings and preparing statutory reports and company announcements as required.

Competencies and Experience

The ideal candidate must:

• Be capable of prioritising tasks, multi-tasking, and working effectively under pressure;
• Exhibit strong organisational skills and attention to detail to ensure high-quality deliverables;
• Be proficient in Microsoft Office applications; and
• Demonstrate excellent written and verbal communication skills in both English and Maltese.
• Experience related to the Market Abuse Regulations will be considered an asset.

The position also offers opportunities for professional growth, including representing the organisation in various forums and participating in enriching training programmes.

What Our Client Offers

• Continuous personal and professional development;
• Preferential interest rates on home loans, personal loans, and home value loans;
• Full support for academic advancement through subsidised staff study loans;
• Health insurance coverage at a private clinic, extendable to dependants;
• Life insurance and personal accident cover;
• Complimentary ophthalmic examinations;
• Access to private counselling sessions in partnership with Richmond Foundation;
• Additional half-day leave on birthdays;
• Annual performance appraisals and salary reviews;
• €250 annual wellness allowance;
• Complimentary health screenings for employees aged 40+ (mammograms for women and PSA tests for men);
• Flexible work arrangements, where applicable; and
• A variety of corporate discounts.

Our client is an equal opportunity employer, committed to fostering an inclusive and diverse workplace environment.