Body Shop Administrative Assistant

We are currently hiring an Body Shop Administrative Assistant to join our team at McCluskey Chevrolet in Cincinnati, OH. As an administrative assistant, you will play a key role in supporting our auto body department and ensuring smooth operations.  McCluskey Chevrolet is a leading Body Shop in Cincinnati, OH, committed to providing exceptional service to our customers. Join our team and be part of a dynamic and fast-paced work environment.

JOB TITLE:          Body Shop Administrative Assistant 

REPORTS TO:    Body Shop Manager 

LOCATION:         435 E Galbraith Rd Cincinnati, OH 

A SHORT LIST OF YOUR TASKS AND RESPONSIBILITIES: 

• Greet customers and handle incoming calls and inquiries in a professional manner.


• Schedule repair appointments and coordinate vehicle drop-offs and pick-ups.


• Prepare and process repair orders, estimates, invoices, and insurance documentation.


• Maintain accurate records of customer interactions, repair progress, and parts orders.


• Communicate with insurance adjusters and assist with claim processing.


• Track parts deliveries and update technicians on arrival times.


• Assist with payroll, timekeeping, and other internal administrative tasks.


• Maintain a clean and organized front office and customer waiting area.


• Support the Body Shop Manager with reporting, scheduling, and other duties as needed.

WE’RE LOOKING FOR A SELF-STARTER WHO MEETS THE FOLLOWING QUALIFICATIONS:

• Availability to work Monday-Friday 8am to 6pm. 


• High school diploma or equivalent; associate degree or administrative training preferred.


• Previous experience in an automotive or collision repair environment is a plus.


• Strong organizational and multitasking skills.


• Valid drivers license and insurable 


• Excellent verbal and written communication abilities.


• Proficiency in Microsoft Office and familiarity with shop management software (e.g., CCC One, Mitchell, or similar).


• 
  Ability to work in a fast-paced environment and handle sensitive information with discretion.
  
  
  

HERE’S HOW WE TAKE CARE OF YOU (AND YOUR LOVED ONES):

• Medical, dental, and vision benefits.


• Voluntary benefits available.


• Paid time off.


• Paid company holidays.


• 401(k) with conditional employer match after one year of employment.


• Growth potential.


• 
  Automotive discounts (GM Employee Discount) 
  
  
  
  

IF YOU ARE QUALIFIED, YOU WILL BE CONSIDERED FOR THIS POSITION:

An Equal Employment Opportunity/Affirmative Action Employer M/F/D/V.  Only qualified individuals (those who meet the fundamental qualifications) will be considered as applicants for this position. Applications will be accepted for a minimum of 3 business days from the date of the initial posting.  McCluskey Chevrolet will not discriminate against persons because of their disability, including disabled veterans, and will make reasonable accommodations for known physical or mental limitations of qualified employees and applicants with disabilities. If you are interested in applying and require special assistance or accommodations due to a disability, please contact our Human Resources department at 513-741-1111. McCluskey Chevrolet participates in E-Verify.  This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee’s Form I-9 to confirm work authorization.