Body Shop Receptionist / Administrative Assistant

This administrative position provides primary administrative support for the Body Shop Director and department.  Successful candidates must have excellent communication skills with a focus on customer satisfaction.

Job Responsibilities:

• Manage the electronic schedule to ensure efficient time management. Schedule routine departmental meetings, prepare agendas, take meeting minutes and ensure timely follow-up for tasks assigned to the team during meetings


• Proactively follow-up on outstanding tasks and issues on behalf of the Body Shop Director


• Screen and route written, electronic mail and telephone calls, both internal & external


• Prepare and coordinate various reports, presentations and documents within the department by gathering data


• Prepare, track, and follow-up on Check Requests, Purchase Requisitions, RFQ’s, & PAR’S to ensure timely delivery of goods and services


• Responsible for the Accounts Payables and Receivables for the department


• Answer multiple phone lines in a courteous and professional manner


• Greet customers as they enter the dealership


• Data entry


• Assist with other administrative duties as needed 

Requirements:

• Minimum 1-2 years of experience in a dealership environment


• Strong verbal and communication skills


• Knowledge in MS Office Applications (Word, Excel, Outlook)


• Attention to detail


• Flexible hours


• Excellent phone etiquette and customer service skills


• Professional appearance a must


• Friendly and courtesy disposition


• Previous experience with Reynolds & Reynolds, preferred

Competencies:

• Self-starter


• Provide exceptional customer service to both internal and external customers


• Effectively communicate and collaborate with fellow employees


• Ability to multi-task

In return for your invaluable knowledge, skills, talent and ambition, Toyota of Orlando offers competitive salaries and benefits. Employment is contingent upon successful completion of a background investigation.

Toyota of Orlando is proud to be an Equal Opportunity Employer.