Description:
We are seeking a detail-oriented and organized Bookkeeper to support the financial tracking of our growing equipment fleet and manage the day-to-day financial operations of our equipment rental business. This role is responsible for accurate recordkeeping, accounts receivable/payable management, reconciliations, and supporting the team with financial reporting. The ideal candidate has experience in rental or service-based industries and understands the unique nuances of deposits, contracts, equipment depreciation, and asset lifecycle management.
Key Responsibilities:
Accounts Receivable (A/R) & Customer Management
- Process customer invoices for rental contracts, extensions, and additional services.
- Apply customer deposits, track balances, and follow up on overdue accounts.
- Manage credit card, cash, and check payments; ensure accuracy and timeliness.
- Reconcile rental contracts with signed agreements and ensure all fees (late returns, cleaning, damage) are billed correctly.
Accounts Payable (A/P)
- Enter and pay vendor invoices for equipment purchases, repairs, fuel, and supplies.
- Maintain positive vendor relationships and ensure all payment terms are met.
- Process purchase orders and track open items with management.
Bank & Account Reconciliation
- Perform daily, weekly, and monthly bank reconciliations.
- Reconcile credit card statements, petty cash, and internal accounts.
Asset & Inventory Tracking
- Assist with tracking company-owned rental equipment as fixed assets.
- Maintain accurate records of equipment purchases, disposals, and depreciation schedules (in collaboration with CPA).
- Support inventory counts and reconcile rental system data with the general ledger.
General Ledger & Reporting
- Maintain accurate general ledger entries and adjust as needed.
- Prepare monthly financial reports (P&L, balance sheet, cash flow) for management review.
- Assist with year-end close and provide documentation to external accountants.
Compliance & Administrative Support
- Ensure proper filing of tax forms (sales/use tax, 1099s, etc.).
- Maintain customer contracts and credit applications.
- Support the rental counter and management team with any accounting-related questions.
Requirements:
Education: Associate’s degree in Accounting, Finance, or related field (preferred, but not required with strong experience).
Experience:
- 2+ years bookkeeping experience (rental, construction, or service-based industry preferred).
- Hands-on experience with accounting software (QuickBooks, Acumatica, or similar ERP).
- Familiarity with rental management software is a plus.
Skills:
- Strong understanding of A/R, A/P, and general ledger accounting.
- Excellent organizational and time management skills.
- Ability to reconcile large volumes of transactions with attention to detail.
- Strong communication skills with customers, vendors, and internal staff.
Employment Type: Full-time
Benefits:
· 100% Employer Paid Health, Vision & Dental Insurance for employee
· PTO/ Paid Holidays
· 401K W/ 3% Match
· Continued Education as needed
Application Process: All interested individuals must submit a resume and three references. Email to:
[email protected] We are an equal opportunity and drug-free workplace. Pre-employment drug screening required.
Disclaimer: The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of responsibilities, duties and skills required. Personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
We are an equal opportunity employer and all qualified applicants will receive
consideration for employment without regard to race, color, religion, sex,
national origin, disability status, protected veteran status, or any other
characteristic protected by law.
Join the Cooper Tacia General Contracting Company Team
At Cooper Tacia General Contracting Company, we believe in building excellence from the ground up. Our story began in 1996 with John Cooper and Chris Tacia, two high school students who transformed a firewood business into a leading construction company. Today, we deliver top-quality projects across the southeast United States.
Why Work with Us?
We value innovation, collaboration, and professional growth. Here’s why you should consider a career with Cooper Tacia:
- Diverse Projects: Work on a wide range of projects, including manufacturing facilities, office buildings, government and education facilities, restaurant and retail spaces, apartment complexes, and water treatment plant upgrades.
- Career Development: We are committed to your growth, offering opportunities for continuous learning and advancement.
- Supportive Environment: Join a team of dedicated professionals who are passionate about what they do.
- Excellence in Every Project: Contribute to high-quality projects that make a real impact.
- Competitive Benefits and Compensation: Enjoy a comprehensive benefits package, including health insurance, retirement plans, paid time off, and competitive salaries. We pay 100% of employee benefits for the employee only, offer a 401(k) with a 3% match, 10 days of PTO, and paid holidays.
Explore Career Opportunities
We are always on the lookout for talented individuals to join our team. Whether you’re an experienced professional or just starting your career, we have opportunities that can help you grow and succeed.
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