Bookkeeper

Parish Name: Sacred Heart Church of Ocean Beach

Location: 4776 Saratoga Ave., San Diego, CA 92107
Reports to: Pastor and Office Manager
Employment Type: Part Time (25-30 hours/week)
FLSA Status: Non-Exempt

Pay Rate: $25/hr.

Description

Under the direction of the Pastor and Office Manager, the bookkeeper is responsible for performing a variety of bookkeeping and accounting duties for the parish, Pre-school and their organizations.

Position Responsibilities

• Performs at the parish level in support of the parish and the diocese’s spiritual and pastoral mission; performs as both a spiritual and administrative leader in the parish
• Sets an example for employees by personal adherence to and compliance with personnel policies and procedures and by personal adherence to Catholic Doctrine and Catholic principles of morality
• Facilitate the weekly collection process, including making sure those involved in the process are aware of and follow the Diocesan Cash Handling Guidelines
• Prepare and submit information as required by the Diocesan Finance Office
• Pay bills, make bank deposits and process credit card payments
• Record accounts payable, accounts receivable and cash receipts
• Process vendor payments and maintain vendor files
• Maintain financial records and archives, including donor records and the Diocesan Annual Catholic Appeal
• Maintains the Online Giving system
• Maintains the school tuition and incidental billing system
• Perform year-end activities including 1099-Misc, donor acknowledgement and Sales and Use tax preparation and filing
• Perform payroll processing including timecard maintenance—initially including a transition to from paper to online processing
• Perform bank statement and balance sheet account reconciliations in a timely manner
• Prepare Financial Reports each month for the Finance Council meetings
• Record diocesan auto debits and other electronic transactions in a timely manner
• Reconcile all bank accounts each month in a timely manner
• Monitor parish activities for compliance with applicable Canon Law and local state and federal statutes
• Manages parishioner reimbursement procedures
• Ensure timely preparation of donor acknowledgements
• Implement a system of controls as necessary, to prevent irregularities or fraudulent activity and to safeguard parish funds and other assets
• Responsible for Property Taxes and all Diocese of San Diego Reports through the year, and to submit them on time
• Ensure existence of verifiable audit trail for all financial transactions
• Attend all parish staff meetings
• Perform other duties as assigned

• Bachelor’s degree in business or public administration or equivalent experience
• Minimum of 3 years of experience in a business and financial environment
• Must have a working knowledge of and a strong commitment to the mission of the Diocese of San Diego and the Catholic Church
• Willingness to adapt with the particular bookkeeping methods of the Diocese of San Diego
• Excellent communications skills, verbal and written; excellent human relations and interpersonal skills
• Strong organizational and time management skills; be a self-starter who is proactive and able to perform multiple tasks simultaneously and work with a sense of urgency
• Ability to exercise courtesy to fellow employees, parishioners and the general public
• Ability to maintain confidentiality
• Ability to receive direction and be open to suggestions
• Ability to work collaboratively in a team environment; punctuality is a must at all times; ability to travel locally as required; weekend work may be required
• Working knowledge of computer software applications such as Microsoft Office (Word, Excel, Access, Outlook, etc.), QuickBooks and ParishSoft Church Management Software
• Professional bearing; clean and neat personal appearance
• Ability to successfully pass a background check as required by the Diocese of San Diego
• Ability to function well in both an office setting and the church environment
• Able to field phone calls and answer the door in a friendly and helpful manner. While this is not the focus of the job, there will be plenty of moments throughout the workday when attentiveness to the parishioner’s needs is necessary
• Not eligible for offsite/remote work
• Functions according to the policies of Sacred Heart of Ocean Beach’s Church Personnel Policies and applicable canon/civil law

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the Sacred Heart campus to attend meetings, briefings, and other work-related events. The office for this position is located at the Sacred Heart Academy Pre School building a block away from the church. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must be able to climb stairs. The employee must occasionally lift and/or move up to 15 pounds.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Sacred Heart Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.