Bookkeeper

About Us: Saint James School of Medicine is an accredited medical school committed to helping students realize their dream of becoming a physician. We are currently seeking a detailed and experienced Bookkeeper to join our operations team in Park Ridge. 

Position Overview: Reporting directly to the VP of Operations, the Bookkeeper will take ownership of the day-to-day financial operations of the institution. You will be responsible for the full accounting cycle for multiple entities, ensuring accurate and timely monthly closings. This is a hands-on role perfect for someone who enjoys autonomy, organization, and working with complex financials.

Key Responsibilities:

• Monthly Close: Execute the monthly closing process for multiple entities, ensuring financial statements are accurate and ready for management review.


• General Ledger: Manage the General Ledger, including preparing journal entries for accruals, prepaid expenses, and depreciation.


• Reconciliation: Perform monthly bank and credit card reconciliations for several accounts; investigate and resolve discrepancies.


• Accounts Payable: Manage the full AP cycle—verify invoices, code expenses to correct GL accounts, and process vendor payments weekly.


• Asset & Liability Management: Maintain schedules for fixed assets and manage liability accounts.


• Budgeting: Assist senior management in creating the annual budget and provide variance analysis (actuals vs. budget) to ensure financial discipline.


• Reporting: Generate financial reports from QuickBooks Desktop as requested by the VP of Operations.

Qualifications & Requirements:

• Experience: Minimum of 3+ years of proven experience as a Bookkeeper or Accountant (Full Charge experience preferred).


• Software Proficiency: Must have strong proficiency in QuickBooks Desktop. (Experience with QuickBooks Online alone is not sufficient for this role).


• Excel Skills: Intermediate to Advanced Microsoft Excel skills (Pivot tables, VLOOKUPs) are required for budgeting and reporting.


• Education: Associate’s or Bachelor’s degree in Accounting or Finance is preferred.


• Attributes: High level of integrity, strong attention to detail, and the ability to manage finances for multiple entities simultaneously.

Schedule & Benefits:

• Hours: Monday – Friday, 9:00 AM – 5:00 PM.


• Hybrid Schedule: Work from the Park Ridge office Monday through Thursday; Fridays Work From Home.


• Health Insurance, Dental and Vision Insurance,  PTO, 401k and other benefits.