Bookkeeper

General Description 
Job summary: The bookkeeper shall execute and record all financial transactions in a timely 
manner and maintain accurate books within legal compliance.
Hired by: Hired by Business Manager
Responsible to: Responsible to Business Manager 
Supervises: None 
Evaluated: Evaluated by the Business Manager using the criteria established in this job description. 
Type of position: This is a non-exempt, part-time position paid at an hourly rate; approximately 15 – 20 
hours/week. 

Required Spiritual Qualities 
The bookkeeper will: 

• Acknowledge Christ as Savior and seek to live life as His disciple.


• Believe the Bible to be the inspired, the only infallible, authoritative, Word of God.


• Believe and actively support the school’s Statement of Faith and Lifestyle Statement


• Be a Christian role model in attitude, speech, and actions toward others (Luke 6:40).

Actively participate in a local Bible-believing church.

Required Professional Qualities 
The bookkeeper will:

• Possesses great organizational skills and good follow-through on tasks and projects.


• Possesses excellent spelling and grammar.


• High degree of accuracy and attention to detail. 


• Ability to protect the confidentiality of the school and its families.


• Work well with the teachers and staff of the school. 
  


• Proficient in Word and Excel applications.


• Experience with QuickBooks Online. 
  


• FACTS billing experience preferred.

Thorough knowledge and understanding of non-profit accounting principles is preferred.

Essential Responsibilities 
The bookkeeper will:

• Perform payroll functions in an accurate and timely manner.


• Submit payroll and sales taxes in a timely manner.


• Maintain accurate, complete, and up-to-date records of all financial transactions.


• Perform account payable functions including reviewing and processing payments.


• Perform account receivable functions including invoicing, deposits, collections, and revenue 
  recognition.


• Prepare tuition estimates for enrolling families with properly applied financial aid and discounts. 
  


• Track donation and grant monies for proper reporting.


• Conduct reconciliation of all accounts on an as-needed basis. 
  


• Prepare financial annual statements for all stakeholders including donor statements, tuition and 
  childcare statements, W-2s, and 1099s.


• Prepare and send donor acknowledgement letters in a timely manner. 

Required Personal Qualities 
The bookkeeper will: 

• Sign and live by the school’s lifestyle statement as a condition for employment and continued 
  employment in this ministry.


• Demonstrate sensitivity toward staff, parents, volunteers, and children, and an ability to interact 
  effectively with them.


• Follow the Matthew 18 Principle.


• Meet everyday stress with emotional stability, objectivity, and optimism.


• Understand the importance of discernment, discretion, and confidentiality in the operation of the office 
  and school.


• Develop and maintain rapport with students, parents, and staff by treating others with courtesy.


• Use acceptable English in written and oral communication. Speak with clear articulation.