Job Title: Bookkeeper (Multi-Location Restaurant Group)

Job Summary

The Bookkeeper supports the day-to-day accounting operations of a multi-location restaurant group. This role is primarily responsible for high-volume invoice data entry in Restaurant 365 (R365), including detailed line-by-line entry with accurate units of measure (UOMs), daily sales validation, reconciliations, and general bookkeeping support.

The ideal candidate is detail-oriented, organized, and comfortable working in a fast-paced, transaction-heavy environment.

This is a full-time, in-person position.

Key Responsibilities

Accounts Payable & Invoice Entry (Primary Focus)

• Enter high-volume vendor invoices line-by-line into R365
• Accurately input quantities, pricing, item codes, and UOMs
• Match invoices to purchase orders and receiving documents
• Maintain vendor records and W-9 documentation
• Assist with 1099 preparation
• Identify and report pricing or coding discrepancies

Daily Sales & Cash Validation

• Validate daily Toast POS sales and ensure proper posting in R365
• Reconcile cash, credit cards, gift cards, and third-party delivery settlements
• Review and document over/short variances
• Track merchant deposits and settlement reports

Reconciliations & Bookkeeping Support

• Perform monthly bank and credit card reconciliations
• Assist with inventory-related GL adjustments
• Post routine journal entries
• Maintain organized supporting documentation

Inventory & Cost Support

• Assist with inventory count entry and variance review
• Maintain accurate item setup and cost information in R365
• Support cost-of-goods-sold (COGS) reporting accuracy

Compliance & Reporting

• Prepare and file sales tax returns for multiple locations
• Assist with regulatory reporting requirements
• Provide documentation during audits as requested

Qualifications

• Associate’s degree in Accounting, Finance, or related field preferred
• 2–4 years of bookkeeping or accounting support experience
• Restaurant, hospitality, or multi-location experience preferred
• Strong accuracy in detailed data entry required

Technical Skills

• Experience with Restaurant 365 (strongly preferred)
• Experience with Toast POS (preferred)
• Strong Excel skills (basic formulas, reconciliations, data review)
• Familiarity with third-party delivery platforms a plus

Core Competencies

• High attention to detail
• Ability to manage repetitive, high-volume tasks
• Strong organizational skills
• Clear communication with accounting and operations teams

Work schedule

• Monday to Friday