Bookkeeper

Tri-County Special Education Association is seeking a Bookkeeper starting immediately.

The Bookkeeper’s responsibilities are assisting the cooperative in the areas of board relations, fiscal management, human relations and office management.

1. Organize the details associated with all Board meetings.


2. Edit agendas, consent agendas, director’s reports, and other items to be included in the Board packet in advance of each Board meeting.  Make sure these documents are posted as legally required.


3. Serve as Board Secretary during meetings of Tri-County’s Executive Committee and Association Council.


4. Draft minutes of each Board meeting for review by the Executive Director and review and signature by the Chair of the Executive Committee.


5. Oversee copying and distribution of Board packets to all recipients.


6. Assist Executive Director with budgeting process (e.g. calculate projected expenditures for salaries and benefits and provide other assistance upon request).


7. Compile all budgets into Joint Agreement Budget for approval at the May meeting of Association Council and revise the Joint Agreement Budget for the current fiscal year at the same time, if necessary.


8. Set up budget accounts and payroll, by account, for the Treasurer.


9. Monitor accuracy of monthly financial statements and reports.


10. Assist with billing for contractual services and assessments.


11. Monitor and record accounts receivable.


12. Voucher payments for bills. Monitor payments by Administrative District.


13. Maintain/distribute all necessary documentation associated with receipts and expenditures.


14. Prepare documents and assist auditors with annual audits.


15. Verify and voucher district reimbursement for contractual expenses at the end of each fiscal year.


16. Summarize grant expenditures, district payments, carryover by district and by account for the cooperative.


17. Monitor payments, expenditures, cash-on-hand, and freezes from the FRIS web site.


18. Submit quarterly expenditure reports and final expenditure report in concert with the Executive Director.


19. Prepare contracts, new employee paperwork and orientation information for new employees.


20. Monitor BambooHR absences and time tracking to coordinate with the Treasurer for accurate pay records. 


21. Maintain secure personnel files and records while implementing all aspects of Tri-County policies and procedures, including when applicable, the collective bargaining agreement.


22. Enter updated annual salary and benefits information into BambooHR and send verification form to Employees.


23. Coordinate the implementation of all insurance plans and assist Tri-County personnel with their individual services.


24. Verify the accuracy of mileage claims and prepare monthly vouchers for mileage reimbursement.


25. Draft and disseminate approved Tri-County calendars.


26. Understand and assist all other personnel in understanding and implementing Tri-County Policies and Procedures.


27. Operate office equipment such as fax machines, copiers, etc.


28. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.


29. Collaborate with others to maintain technology used by Tri-County personnel.


30. Collaborate with other secretaries to identify office needs and coordinate office services, including providing back-up support, as needed, for Administrative Assistants and for Statistical Secretary.


31. Coordinate and make all equipment and supply purchases.


32. Coordinate necessary services with the vendors who provide those services (e.g., maintenance and repairs).


33. Attend PCG training sessions to manage PCG reports necessary for the proper administration of the medicaid program for the district including: maintaining the staff pool, preparing the annual cost report, and the Medicaid administrative outreach


34. Maintain a safe, friendly and efficient work environment.


35. Report incidents of suspected fraud or concerns about grossly inappropriate behavior to the Executive Director or Assistant Directors.


36. Perform other duties as directed by the Executive Committee or Association Council.

QUALIFICATIONS

1. High school diploma or equivalent. College experience is preferred. 


2. Prior experience in an accounting, bookkeeping, or related position preferred.


3. Knowledge of technology and software programs commonly used in offices, including Word, Excel, the Google Suite of Tools etc.


4. Ability to effectively communicate with a wide variety of personnel and with members of the general public in an acceptable/courteous manner.


5. Adherence to standards for confidentiality.


6. Ability to effectively organize the office environment and multiple work demands.


7. Ability to lift and carry up to 20 lbs.


8. Ability to push/pull up to 10 lbs.