Bookkeeper

The Bookkeeper is an integral part is an essential member of the Finance Team. Works in a fast-paced environment, must be able to accept a structured work environment, meet deadlines and work well under pressure. The Bookkeeper assists the Director of Finance with transactional and routine bookkeeping and accounting responsibilities including verifying, reviewing, and reconciling bills and posting and documenting financial transactions.

Essential Functions and Responsibilities

To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Other duties may be assigned to meet business needs.

· Performs month end close.

· Prepares or reviews (depending on delegation to staff) various month end reconciliations.

· Reviews month end results verse prior year and budget for variance or abnormalities.

· Ensure timely entry of financial data to prepare and deliver month-end financials to the Director of Finance by the 10th of the following month.

· Conduct reconciliation of all accounts on an as needed basis.

· Maintain and balance the general ledger in an accurate, complete, and up to date manner.

· Perform all activities related to the accounts payable function including reviewing, coding, and processing payment.

· Perform account receivable functions including invoicing, deposits, collections, and revenue recognition.

· Receives bills and reviews for accuracy, disputes inaccurate charges, and processes approved bills for payment.

· Match up check payments to corresponding bill(s) and mails payments to appropriate payment address.

· Receives and posts payments and works to resolve any discrepancies in a timely manner.

· Prepares and makes bank deposits and records deposits into QuickBooks/Sage Intacct.

· Receives expense receipts and processes reimbursements.

· Maintains accurate and up-to-date financial reports and supporting records using an organized file system.

· Keeps chart of accounts and customer/vendor lists accurate and up to date.

· Assists with annual budget preparation and forecasting as needed.

· Strives for continual improvement in accounting and transactional processes.

· Assists with other duties or special projects as assigned by Director of Finance.

· Perform payroll functions in an accurate and timely manner.

· Complete Bank and Credit Card reconciliation.

· Manage office supplies.

Supervisory Responsibilities:

· None

Education and Experience Requirements:

· Minimum- associate degree in accounting or related discipline (bachelor’s degree Preferred).

· Minimum - 3 yrs. experience as a Bookkeeper (REQUIRED).

· Minimum of 3-5 years combined experience in Nonprofit accounting, related industry accounting, (REQUIRED) or both Computer literate with proficiency in QuickBooks, Sages Intacct, MS Office applications, Internet Explorer, and Windows.

Knowledge, Skills, and Abilities:

· Detail oriented and ability to track multiple projects / tasks simultaneously.

· Comfortable with technology and can learn proprietary systems for data entry and reporting.

· Skilled at Microsoft Office Suite – Word, Power Point, Excel, Outlook.

· Excellent communication skills across all levels of an organization – written and verbal.

· Is proactive in their approach to problem solving and takes initiative to implement needed corrections.

· Ability to achieve a consensus of partners and participants based on communication, problem solving, and logistical implementation of programming.

· Knowledge of filing systems and organizational methods.

· Ability to prioritize work, track deadlines, and report obstacles in a timely manner.

· Knowledge of accounting principles, with strong analytical and organizational skills.

· Keen attention to detail and thorough investigative skills.

· Excellent interpersonal and communication skills (both written and verbal).

· Ability to multi-task and take initiative to identify outstanding tasks and see them through to completion.

· Demonstrated ability to perform multi tasks in an environment where priorities can change rapidly.

· Ability to assist/train co-workers.

· Proficient in Microsoft Office Suite.

· Proficient problem-solving skills.

· Ability to effectively adapt to change.

· Ability to thrive and excel in a growth environment.

· Demonstrated leadership skills as well as working on a team.

Competencies and Attributes: 

• Work Quality: Demonstrates a strong commitment to producing high-quality deliverables. Pays close attention to detail and accuracy, meets deadlines, seeks opportunities to improve work processes, and proactively addresses issues that could affect quality. 
• Problem Solving: Actively looks for opportunities to develop solutions. Breaks down problems into manageable components, simplifies complex issues, and identifies and understands root causes. 
• Adaptability: Adjusts effectively to changing work needs, priorities, or environments. Maintains an open, flexible, and solution-oriented mindset when circumstances shift. 
• Initiative: Takes action without waiting to be prompted. Proactively addresses needs or challenges and goes above and beyond standard responsibilities to drive results. 
• Job Knowledge: Understands job duties and responsibilities thoroughly. Possesses and maintains the necessary technical skills and knowledge to meet performance expectations. 
• Communication & Collaboration: Communicates clearly and effectively in various formats—including writing, speaking, reading, and active listening. Works collaboratively within and across teams, keeps others informed and contributes to shared goals. 

Work Environment:

· General office environment.

· Standard Office Hours for this position is 8:30 am – 4:30pm, Monday through Friday.

· Position may require some local travel to AAWDC’s Career Center for meetings.

Physical Demands:

· This position requires movement inside the office to access files, office machinery, etc.