Bookkeeper / Administrative Assistant

Do you like numbers and being able to keep track of multiple projects while working with people? Vertical Visual Solutions has an exciting opening for an experienced Bookkeeper/Administrative Assistant. This full time position oversees the financial day to day of the company but also assists the operations of the company. As a locally and family owned company, our team has been serving the greater Seattle, Bellevue, Tacoma, and Everett metro areas with pride and distinction.

Please reference job code JBCSVVSBK01 in the subject line when applying for this position with resume and salary requirements.

Essential Duties and Responsibilities

• Manage all aspects of the company’s accounting, including Accounts Payable, Accounts Receivable, General Ledger, Reconciliations, and Payroll.


• General ledger maintenance, payroll tax processing and reporting, and B&O preparation (State/Federal/Local); including, but not limited to:
  
  
  
  • Payroll tax & payroll tax deposit
    
    
    
    • 941, 940, WA SUTA, WA L&I, WA PFMLA, W-3, W-2
    
    
    
    
  
  
  • WA B&O (and other States)
  
  
  • Various city B&O taxes.
  
  
  • Annual information 1096, 1099-MISC
  
  
  • Prevailing Wage
  
  
  
  


• Prepare monthly bank account and balance sheet reconciliations.


• Manage accounts receivable; process invoices, payment applications. Follow up on past-due accounts.


• Reconcile and release retention invoices and payment applications.


• Manage accounts payable; process invoices and credit card receipts. Prepare payments for approval and distribution.


• Process all bank deposits.


• Prepare and submit sales and B&O tax returns.


• Prepare and submit quarterly L&I, SUTA, and PFMLA taxes.


• File and maintain business licenses.


• Opening and closing of jobs and sales orders, convert quotes to sales orders and generate invoices.


• Manage Work in Process ledger.


• Comfortable handling day to day client communication and able to work with various client billing and administrative requirements.


• Administration of contracts; including progress billing, certified payroll, certificates or insurance, lien waivers, and change orders.


• Prepare and file certified payroll reports and affidavits in compliance with prevailing wage requirements.


• Other duties as assigned.

Qualifications

• Minimum of 3 – 5 years of progressively responsible Full-Charge Bookkeeping experience.


• Accounting degree or certification.


• High proficiency in Sage 50 or similar, Intuit Payroll, and MS Office (Word, Excel, Outlook).


• Working knowledge of Procore, Textura, or other construction software preferred.


• Working knowledge of LCP Tracker software preferred.


• Strong written and verbal communication skills.


• Must be detailed, organized, and willing to do the entire position.


• Excellent communication skills, written and verbal, with the ability to clearly communicate issues at all levels in the organization and externally with clients.


• Exceptional organizational skills and the ability to prioritize workload in order to meet tight deadlines in a fast pace environment.


• Ability to work independently and problem solve effectively.


• Ability to be a team player and collaborate with other team members in the organization.


• Ability to track details for multiple projects/functions in a fast-paced environment.


• Ability to function in a professional and confidential manner at all times.


• Ability to pass a background check (includes criminal and credit) upon receiving and accepting an employment offer.

Physical Requirements

• Frequent standing, walking and sitting.


• Frequent lifting and carrying up to 10 pounds.


• Occasional lifting and carrying up to 20 pounds.


• Must be able to work at computer or desk area for extended periods of time.


• Must be able to use a computer and see color.


• Must be able to work in an office environment within a manufacturing facility.

Company offers a great benefits package including Health Insurance, Vacation, 401(k) with match and more!

Equal Opportunity Employer

• Principals only. Recruiters, please don't contact this job poster.


• Do NOT contact us with unsolicited services or offers