Bookkeeper AP Administrative Associate

Bookkeeper (AP) Administrative Associate (Fulltime)

Job Summary:

We are seeking a detail-oriented and organized Accounts Payable Bookkeeper to join our finance team. The ideal candidate will be responsible for managing the accounts payable process, ensuring timely and accurate processing of invoices, and maintaining financial records. The role will also support the CEO in daily administrative functions and general HR tasks. This role requires strong analytical skills and a commitment to maintaining financial integrity.  We are a growing organization and offer competitive benefits and the opportunity to learn and grow professionally.

The Bookkeeper AP Administrative Associate position is responsible for supporting the day-to-day financial transactions of the company, including handling accounts payable, reconciling bank statements, maintaining financial transactions in QuickBooks, and assisting with general administrative related functions.  The administrative role will support strategic accounting functions by maintaining accurate financial data and Accounts Payable files.  The role will also provide administrative, basic HR and project management support to the CEO. This is a fulltime position 40 hours / week. (Monday – Friday)

Key Responsibilities:

• Reconciling bank accounts at the end of each month.
• Support the daily operations of the accounting department, including accounts payable, invoicing, and      payroll. 
• Process and record accounts payable transactions in a timely manner.
• Review and verify invoices for accuracy and communicate with suppliers.
• Prepare and process payment runs, including checks and electronic payments.
• Maintain vendor records and manage vendor inquiries.
• Reconcile accounts payable transactions and resolve discrepancies.
• Assist with month-end closing activities and financial reporting.
• Provide administrative support to the CEO mostly daily transaction needs, general office organization.
• Collaborate with other departments to support financial needs of the organization.
• Assist with some general and basic HR functions under the guidance of the HR Director.

Skills & Qualifications

• Proven experience in accounts payable or bookkeeping or in a similar role
• Basic knowledge of financial concepts and processes
• Experience with accounting software, such as QuickBooks
• Tech savvy in online applications, Microsoft Office.
• Strong organization skills with ability to build and maintain robust processes for maintaining files and key financial data. 
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Ability to work independently and as part of a team
• Strong communication skills, both written and verbal
• Resourceful and enjoys problem solving.

Education and Experience:

•  Associate's degree in accounting, Finance, or a related field preferred
•  Minimum of 2 years of experience in accounts payable or related role
•  One-year general administrative experience.

We offer PTO, Paid Sick Leave, 401K match and excellent medical, dental and vision insurance.  The culture is about animal wellness and promoting a great place to work where every role matters and contributes to our success!  

We are an equal opportunity employer and welcome applications from all qualified individuals.