Bookkeeper I (Manager)

The Bookkeeper I at Out of the Box Technology plays a crucial role in supporting our clients’ financial operations by ensuring accurate transaction recording, reconciliations, and financial reporting. This role is ideal for someone who is detail-oriented, eager to learn, and proficient in QuickBooks Online/Desktop. Working under the guidance of more senior bookkeepers and accountants, the Bookkeeper 1 will help maintain financial records, process accounts payable and accounts receivable and assist with month-end closing tasks. This position provides an excellent opportunity to develop a strong foundation in bookkeeping, accounting software, and client service while growing within a dynamic and technology-driven environment.

About the Role:

We are seeking a detail-oriented bookkeeper with proven QuickBooks Online (QBO) experience to help support our growing base of recurring clients. This role is essential in delivering consistent, high-quality financial services that ensure long-term client satisfaction and retention. If you're passionate about process, accuracy, and client relationships—and you know your way around QBO—this could be a great fit.

Primary Responsibilities:

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  Perform daily bookkeeping tasks such as data entry, bank reconciliations, and managing accounts payable/receivable.

  
  


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  Process and categorize transactions specifically in QuickBooks Online (QBO) and QuickBooks Desktop (QBD).

  
  


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  Assist with the preparation of financial reports including balance sheets and profit & loss statements.

  
  


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  Support payroll processing and payroll tax filings; record payroll expenses from outsourced providers.

  
  


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  Communicate with recurring clients to gather financial data and clarify transactions.

  
  


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  Maintain compliance with accounting standards and internal company policies.

  
  


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  Identify and resolve discrepancies in financial records quickly and accurately.

  
  


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  Maintain the confidentiality and security of sensitive client data.

  
  

QuickBooks-Specific Tasks:

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  Set up and maintain QuickBooks Online/Desktop files to ensure proper configuration for recurring service needs.

  
  


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  Leverage bank feeds in QBO to streamline transaction downloads, categorization, and reconciliations.

  
  


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  Generate financial reports within QuickBooks to keep recurring clients informed on their business performance.

  
  


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  Support QuickBooks payroll functions, including data entry and filing payroll taxes when applicable.

  
  

Compliance and Reconciliation:

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  Ensure the accuracy of financial data through regular reviews and reconciliations.

  
  


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  Track and manage client sales tax obligations in QBO.

  
  


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  Assist with month-end and year-end closing processes.

  
  


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  Support client audits by compiling and validating required documentation.

  
  

Client and Vendor Communication:

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  Respond to client inquiries related to invoices, reports, and QuickBooks functions.

  
  


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  Collaborate with vendors to ensure timely bill payments.

  
  


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  Process employee reimbursements accurately and on schedule.

  
  

Operational Excellence and Growth:

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  Follow our standardized bookkeeping procedures to ensure consistency across recurring accounts.

  
  


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  Stay current on QBO updates and emerging accounting practices.

  
  


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  Collaborate with senior bookkeepers and accountants to enhance client deliverables and internal workflows.

  
  

What You Bring:

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  Must have hands-on experience with QuickBooks Online (QBO).

  
  


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  Associate degree in Accounting, Finance, or equivalent experience.

  
  


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  1+ years of bookkeeping or accounting experience (preferably with recurring clients or multi-client environments).

  
  


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  Strong knowledge of bookkeeping fundamentals and QBO functions.

  
  


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  Proficiency with Microsoft Office Suite.

  
  


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  Excellent communication, organization, and time management skills.

  
  


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  Strong attention to detail and ability to work independently and as part of a team.

  
  


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  Commitment to learning, growth, and delivering value to recurring clients.