Bookkeeper/AP/AR/Payroll

Summary

Provide a full range of bookkeeping and office support for successful wildland fire and fuels management operations and implement strategic planning for future operations.

Key Character Traits for this Position

Integrity 

Timeliness

Effectiveness

Initiative

Provide Direction\Leadership

 Accuracy

Dependability

  Flexibility

Reliability

Skill Sets

• Technical Skills – Proficient with MS Windows and Office software for word processing, spreadsheets and databases. Ability to learn new programs and train others. 


• Problem Solving – Utilize knowledge of payroll, A/R, A/P to resolve issues with employees and vendors. Able to provide direction to staff to investigate, summarize and provide solutions for problems.  Able to prioritize during emergency situations.


• Computer skills – Knowledge and understanding of database structures and ability to write queries to discover and correct errors.


• Communication – Ability to write instructive material and to communicate complex problems to programmers/developers.

Essential Duties and Responsibilities

• Oversee all aspects of bookkeeping including payroll, accounts payable and receivable, general ledger


• Prepare and maintain financial statements, budgets and forecasts


• Reconcile bank statements and ensure accuracy of financial reports/records


• Oversee monthly, quarterly and annual reconciliation of tax, 401K, draw, garnishment/support accounts


• Tax preparation, registrations and compliance. Prepare summary for estimated tax payments


• Provide financial reports and analysis to management


• Manage audits, prepare materials and coordinate with external auditors


• Update tables for workers comp, apply payroll updates as provided by software vendors


• Maintain process and procedure controls to safeguard company assets


• Prepare multi-state payroll summaries for submission to CPA for year-end tax preparation


• Adjust workers comp, general liability premiums based on operations for current year


• Other duties as assigned

Supervisory Responsibilities

Supervise staff of 3-5 personnel.  Provide direction for daily task completion and planning for future events

Education and/or Experience

A high school education or equivalent is required. A 2 or 4-year college degree preferred.  Related business classes and/or college courses beneficial.  Proven experience as a bookkeeper or  financial management skills required. Must have experience with accounting software (Sage preferred).  Experience with Crystal Reports a plus.  A good understanding and application of accounting fundamentals.

Physical Demands

Most of the activity required for this position is conducted from the desk so there is a considerable amount of time sitting and interfacing with a computer, mouse and keyboard.  May need to occasionally lift and/or move up to 25 pounds.

Work Environment

Office area conditions include working independently with minimal supervision and in conjunction with other staff members.

Rate of Pay: Rate of pay is based upon experience and tenure according to company pay schedule, with credit given for work time and experience outside of Grayback Forestry, Inc.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.