Bookkeeper/Assistant - Continuous Learning Opportunities

Looking for a Bookkeeper/Assistant person who is highly organized, dependable, with a high sense of discretion. The position is part-time at a home office in Malibu, mainly dealing with personal accounting and general admin duties. This position has the potential to be semi-remote; but it is yet to be determined as it is still evolving.

We anticipate it would be between 15-20 hours a week – depending on workload and what projects are required. Training will be provided on QuickBooks Desktop.  You will report to the Sr. Accountant and the CEO.

General Requirements

• 2+ years of bookkeeping experience as an office / executive assistant or related position
• Must be highly organized and very detailed oriented.
• Strong multi-tasking abilities.
• Strong professional and written communication skills with ability to take direction.
• Positive and professional attitude. Problem-solving with strong decision-making abilities.
• Independent, efficient and know when to ask questions.
• Experience with Microsoft Word, Excel, Teams, Zoom and QuickBooks.
• Must have a valid driver’s license with required insurance.
• Must have current legal documentation and authorization to work in the United States.
• Fluency in Spanish is a plus.

Bookkeeping duties include:

·        Post credit card activity and organized back up for the statement.

·        Post checking account activity.

·        Post recurring invoices in payables

·        Prepares expense reimbursement reports and post in payables.

·        Weekly check runs (low volume)

·        Makes bank deposits.

Admin duties include:

·        Pickup mail from PO Box and process it

·        Assisting CEO to distribute the mail, file and scan

·        General office – order supplies, organize files, organize equipment

·        Weekly meetings with Personal Assistant and determine overflow work to be supported by you.

·        Running errands and any special requests from CEO