Bookkeeper/Secretary

PARISH: St. Bonaventure Church, Hurricane Branch, Indian Grove 

LOCATION: Marceline 

EMPLOYMENT STATUS: Full-Time Hourly (with benefits)

Please note: Group insurance and Retirement Plan Eligibility are governed by plan documents.

DIRECTLY RESPONSIBLE TO: Rev. C. Paschal Ihediohamma

ESSENTIAL DUTIES AND RESPONSIBILITIES

· Greets visitors to the office in a professional and friendly manner

· Responds to mail, emails, voicemails, and telephone calls

· Assists other staff members when time, energy, and skill permit

· All other secretarial duties needed such as scheduling parishioners to meet with Fr. Paschal when needed, running copies of flyers, etc.

· Maintains accurate records of meetings as directed by the pastor (brings principal report/update to meetings; shares important information with the council’s involving diocese/parish by preparing packets a week prior to their meetings and keeping them up to date on financial situations)

· Keeps vital statistics for the parish (including IG and HB)

•  Statistics including but not limited to:

1. Sacraments
2. Deaths
3. Marriages
4. Council Minutes
5. Virtus Training – making sure those who need Virtus training also has their training done as well as any other training and certs needed to volunteer/work
6. Mass parishioner counts – report turned in monthly

· Keeps pastor informed of vital concerns within the parish

· Creates a weekly Bulletin and Monthly Calendar for St. Bon, HB, and IG and makes sure that the Bulletins are emailed, published to our site, and placed in the Churches.

· Keeps records of Bulletins and makes sure they are published each year

· Schedules Mass Intentions and makes sure they are paid for and deposited for St. Bon, HB, & IG

· Schedules Eucharistic ministers and Liturgical Ministers

· Maintains a positive relationship with parish council and other volunteers

· Maintains a reasonable inventory of church supplies

· Handles routine questions about policies and procedures of the Parish

· Assist with payroll/onboarding when needed

· Obtain payroll reporting for QuickBooks

· Assist onboarding for new employees

· Help employees with Paylocity and walk them thru on how to use Paylocity

· Make sure FMLA, Term, New Hire, Workers Comp, etc. paperwork is sent to the correct place.

· Prepare bank deposits and records of receipts

· Make sure all finances are logged and tracked in QuickBooks

· Reconcile all accounts

· Run 10% Tithe reports monthly

· Run Quarterly and Yearly reports

· Prepare vouchers, including coding and payment of outstanding invoices for the Church, Rectory, and School

· Bills IG, HB, and IC for the priests salary and mileage for reimbursement as well as Priest Institutes and Retreats

· Year End Financials for the Diocese and any other reports the Diocese may ask for

· Prepares financial statements as requested

· Prepare tax statements for the parish yearly

· Makes sure all Parishes (St. Bon, HB, and IG) are following Diocese guidelines and passes along any new information or flyers that come from the Diocese 

· Attends training seminars when they arise

· Performs other duties as assigned

JOB QUALIFICATIONS

· Computer and organizational skills

· Intermediate knowledge of Microsoft Word and Microsoft Excel

· 3-5 years previous training or experience as a bookkeeper/finances

· Experience with QuickBooks is a plus

· Ability to maintain confidentiality

· Intermediate and accurate mathematical skills

· Great people skills

Work hours/days: 32 hours Tuesday through Friday 8-4:30 (30 min lunch break); NO SUNDAYS.

*Flexibility* If for some reason you need a day off other than a Monday, you may make up your hours on Monday if necessary.