Bookkeeping & Asset Coordinator

JOB PURPOSE

This position will focus primarily on bookkeeping and financial system management using QuickBooks, providing essential support to ensure accuracy, transparency, and timely financial reporting. This position helps maintain the fiscal health of the organization while allowing the Finance Director to focus on strategic initiatives, reconciliation, and high-level reporting.

SUPERVISOR

Finance Director

POSITION TYPE

Hourly – Full-Time

MAIN DUTIES AND RESPONSIBILITIES

Financial Data Management

• Enter and categorize financial transactions in QuickBooks Online.


• Maintain financial files, receipts, and documentation per retention policies.


• Review sales receipts and prepare deposits.


• Process all invoices, Medicaid billing, and State Aid documentation.


• Maintain accurate and timely records of payables, receivables, and vendor accounts ensuring timely collections and disbursements.


• Monitor general ledger accounts for accuracy and flag inconsistencies.


• Ensure compliance with federal, state, and local policies and procedures.


• Maintain confidentiality and demonstrate professionalism at all times.

Internal Financial Coordination

• Work closely with the Finance Director to support monthly, quarterly, and annual reporting.


• Prepare and issue payments via RAMP card.


• Generate regular reports for internal use and executive review.


• Assist with preparation for audits.


• Communicate with vendors and staff to resolve financial documentation needs or discrepancies.

Asset Management & Supply Ordering

• Maintain accurate records of organizational assets and equipment.


• Support tracking, reporting, and safeguarding of company assets.


• Complete online ordering using approved purchase orders and ensure documentation is recorded for reconciliation and budget tracking.

All other duties assigned.

QUALIFICATIONS & SKILLS

Required:

• High School Diploma or GED required.


• Minimum 2 years of bookkeeping or accounting experience.


• Proficiency in QuickBooks Online and bookkeeping practices.


• Strong attention to detail and accuracy.


• Ability to work independently, manage time effectively, and meet deadlines.


• Strong organizational and communication skills.


• Collaborative, adaptable, and committed to continuous improvement.


• Must pass a pre-employment background check and drug screening.


• Valid driver’s license and ability to obtain a Missouri Class E chauffeur’s license within 14 days of hire.

Preferred:

• Experience in nonprofit accounting.

PHYSICAL REQUIREMENTS

• Ability to lift/push/pull up to 50 lbs.


• Prolonged periods of sitting, standing, walking, bending, and occasional physical activity as needed.

BENEFITS

• 100% employer paid health insurance.


• Dental and vision insurance.


• Employer paid life insurance and short-term disability insurance.


• Paid holidays, paid vacation, paid sick leave, and paid birthday time off.


• Paid training.


• Matching retirement.


• Tuition Reimbursement.


• Referral bonuses.

ABOUT RISE COMMUNITY SERVICES 

RISE was founded in 1979 with one simple, but lofty goal: to create perfect lives for individuals with disabilities. Our core values of safety, respect, growth, compassion, and teamwork drive everything we do. We hold ourselves accountable to these values as we strive to make a meaningful difference in the lives of those we serve. At RISE, we are more than just an organization; we are a family. Together, we work tirelessly to uplift and empower our community, one family at a time.