BSM Ministry Assistant, Campus Missionary Program

Texas Baptists is a convention of more than 5,300 Baptist churches. Active membership at a church supportive of Texas Baptists is a condition of employment. Texas Baptists makes all employment decisions based on its religious mission, purpose, and beliefs while otherwise complying with all federal, state, and local employment laws. The BGCT is dedicated to fair hiring practices and only relies on lawful exemptions to employment laws to the extent necessary to protect its religious mission, purpose, and beliefs.

BASIC FUNCTION

Provide administrative support to BSM ministerial staff. Duties include general clerical, financial, communication, and ministry-based work. Focus areas include administrative support for the Campus Missionary Program and the Texas BSM Director of Training.

RESPONSIBILITIES/TASKS

NOTE: Some descriptions may have more specific duties and/or goals and objectives attached to this form. Such attachments normally reflect unique aspects of specific locations, shifts, departments, etc.

1. CM Administrative Tasks include:

• Monitor Google Forms to collect all new CM applications and create a paper and shared electronic file including all applications, local interview forms, references, and paperwork. 
• Coordinate video interviews and/or travel arrangements for in-person interviews.
• Create and maintain a shared database including contact information for all Campus Missionary Interns and candidates. 
• Forward all applications and paperwork to the Director of Training and to the Dallas office and notify the Go Now office of all CM applicants. 
• Send "Invitations to Serve" emails to all CM appointees, collect their replies in a shared file, and notify the Evangelism Consultant and Dallas office of their responses. 
• Collect headshot photos for all CMs and send them to the Go Now office. 
• Collect and create a paper and shared electronic file for all paperwork from Intern candidates, including their applications, documents, giving records, and reports. 
• Send regular group emails, including the link, prompting CMs to do their quarterly updates.
• Notify any CMs who fail to complete their quarterly.
• Make all arrangements for and attend fall and spring semester CM interview days.
• Monitor CM support-raising and send regular financial updates to the Director of Training.
• Send a weekly giving update to all CMs (separate emails) until their support is 100% raised.
• Maintain a record of all CM support-raising pledges and monitor giving progress, sending a monthly report to the Director of Training.
• Co-labor with the Dallas office to make travel arrangements for the July and January training retreats for Campus Missionary Interns, communicate travel arrangements to CMs, and make any necessary changes.
• Attend the July and January training retreats for CMs.
• Request and collect all goal forms for Campus Missionary Interns and forward them to the Director of Training and the Dallas office.
• Enroll CMs in programs such as Covenant Eyes, short-term accident insurance, child protection training, and Tele-Doc. 
• Work with Texas Baptist Finance and Accounting and TXBSM admin staff to request monthly stipends for active CMs. 
• Create and maintain a shared file for each Campus Missionary Intern that includes their quarterly updates.
• Receive calls from CMs with questions about their stipend checks and communicate missing-check information to the Dallas office.
• Update CM Website with new deadline and application information as needed. 

2. Attend in-person gatherings where Campus Missionaries are present, including, at minimum, Texas Lead Team Summit in January (2 nights), CM interviews in April (2 nights), and Texas BSM Staff Conference in July (3 nights).  

3. Support Director of Training by completing administrative tasks when necessary, as assigned, including booking travel, mailing resources, editing documents, etc. 

4. General Office Responsibilities - Provide general clerical assistance for the BSM to include but not limited to: 

• Accurately maintain record retention systems and filing, and respond to internal and external constituents' ministry needs. 
• Effective telecommunications support by phone correspondence, taking and routing messages and requests timely and accurately. Accurately identify high-priority messages and take immediate action to inform staff, then properly manage routing of caller and/ or messages to the appropriate individual. 
• Make travel arrangements including airline, hotel, and rental car reservations. Notify supervisor and staff of arrangements and provide travel documentation required for trip. 
• Process mail and other correspondence accurately and timely.
• Prepare and proofread letters, memos, spreadsheets, and other correspondence accurately and timely. 
• Schedule and coordinate meetings, conferences, and church visits; maintain and distribute staff weekly schedules. 
• Effectively create written documents, maintaining files (print and electronic) in an organized manner.
• Serve as financial backup when the financial ministry assistant is out of the office (FE reports, payments, etc.)

5. Maintain extensive knowledge of all programs of the campus ministry and be able to respond to requests for information accurately and timely. 

6. Maintain compliance with the Baptist General Convention of Texas policies and procedures. Maintain compliance with all state and federal laws and regulatory requirements. 

POSITION REQUIREMENTS, KNOWLEDGE, SKILLS, AND ABILITIES

NOTE:  These requirements represent minimum levels in order to perform the job on a satisfactory basis.  Candidates must have the ability to satisfactorily perform the essential functions of the job.

1. In-depth understanding of a comprehensive field of knowledge, generally acquired through an earned Associate's degree in a related field or equivalent minimum of 2 years' proven experience in a related field. 

2. Active membership in a church supportive of the BGCT during employment.

3. Commitment to Christian principles and teachings both professionally and personally. Knowledge of and commitment to traditional Baptist distinctives.

4. Proficient information management skills, to include: 

a. Proficient client management skills

b. Ability to maintain confidentiality

c. Proficient ability to exhibit detail-oriented skills necessary to understand and manage a wide range of information from a vast number of entities

d. Excellent organizational skills

e. Ability to multitask

5. Proficient communication and interpersonal skills, to include: 

a. Proficient ability to speak, read, and write English; ability to speak clearly and make oneself understood in face-to-face interactions and to articulate with accuracy on the telephone; ability to hear and receive verbal instructions, answer phones, and proficiently communicate in situations with some background noise. 

b. Ability to establish and maintain effective working relationships with staff, vendors, churches, committees, organizations, etc.; professionalism in the workplace, to include professional and accurate communication with others. 

6. Work involves duties such as preparing and reading data and figures and reports; visual inspection involving small details. Although important, depth perception and field of vision (peripheral) are not as critical as the ability to distinguish small details and markings very near to the observer. 

7. Ability to concentrate on fine detail with some interruption; ability to focus attention on tasks for 45-60 minutes at a time continuously. 

8. Strong organization and time management skills, including ability to multitask. 

9. Must be able to function in an environment that requires flexibility to adapt to changing schedules. 

10. Ability to understand and relate to the theories behind several related concepts; ability to remember verbal and written tasks/assignments from a few hours to long periods of time.

11. Proficient working knowledge and ability to use various office software including, but not limited to, Google Docs, Google Sheets, Google email, Salesforce, and other internet skills. 

12. Ability to grasp, push, pull, carry, or otherwise manipulate objects; ability to perform tasks requiring action of muscles or groups of muscles and foot and/or hand-eye coordination, including: 

a. Ability to use up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently to move objects. 

b. Ability to bend for items below or reach for items above the individual. 

c. Ability to bend, stoop, and climb step stools