Budget Administrative Specialist II

The Budget Administrative Specialist II reports to the Assistant Dean for Financial Planning and Analysis (FP&A) and will monitor and reconcile budgets and sub-budgets as directed, using Tulane’s financial systems. This position will also assist as requested with accounting and some payroll, such as expense reports and procurement. The Specialist will serve as a School resource for expense report creation, submittal, and compliance, including training users on proper policy and procedures.  In addition, the Specialist will assist the Assistant Dean for FP&A and the Chief Business Officer with the annual budgeting process for the school. This position may also assist students with billing questions/issues.  This position also holds a Tulane Purchasing Card and Corporate Card and conducts business for many areas in the school. Strict confidentiality must be kept as this position has knowledge of sensitive data (i.e., payroll/salary information, employment files, and credit card numbers). 

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  Knowledge of accounting and financial systems and in generating budget reports.  

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  Excellent organizational, interpersonal, and verbal/written communication skills.  

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  Ability to work independently and to address needs and questions quickly. 

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  Proficiency in Microsoft Excel and Outlook. 

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  Ability to utilize shared files via a cloud storage system. 

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  Knowledge of Tulane’s financial systems.  

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  Knowledge of required elements for expense reports.  

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  Ability to work with individuals with diverse levels of knowledge and understanding of Tulane systems. 

PREFERRED QUALIFICATIONS:   

 

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  Experience working in an academic environment.  

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  5 year of directly applicable payroll, accounts receivable/payable and budget reconciliation experience.