Budget Coordinator/Cost Analyst

The Federal Budget Coordinator / Cost Analyst is responsible for overseeing planning, execution, monitoring, and reporting of budgets and costs for federally funded programs and contracts. This role ensures financial integrity, regulatory compliance, and accurate cost accounting in accordance with federal regulations, contract requirements, and generally accepted accounting principles (GAAP). The position serves as a key liaison between USPS leadership, finance, and external stakeholders to support sound fiscal management and audit readiness.

Key Responsibilities

Federal Budget Coordination

• Develop, manage, and monitor program and contract budgets across multiple funding sources and fiscal years.

• Track obligations, expenditures, burn rates, and forecasts to ensure alignment with approved funding levels and contract terms.

• Prepare budget justifications, estimates at completion (EACs), and variance analyses; identify risks and recommend corrective actions.

• Support budget modifications, re-baseline efforts, and funding realignments in coordination with program and contracting staff.

Cost Accounting & Financial Controls

• Apply cost accounting principles to ensure accurate allocation, allowability, and documentation of direct and indirect costs.

• Review and reconcile labor, subcontractor, vendor, and other direct charges against approved budgets and cost structures.

• Maintain audit-ready financial records, including supporting documentation for invoices, accruals, and cost transfers.

• Support monthly close activities, reconciliations, and financial reporting in coordination with corporate finance teams.

• Assist with internal and external audits, monitoring reviews, and responses to findings or data requests.

Reporting & Stakeholder Support

• Prepare and deliver routine and ad hoc financial reports for program leadership, corporate finance, and government clients.

• Serve as a financial advisor to project managers, providing guidance on budgeting, cost controls, and financial decision-making.

• Contribute to the development and improvement of financial policies, procedures, templates, and tracking tools.

Required Qualifications

• Bachelor’s degree

• Minimum of 3 years of experience with financial analysis related to IT programs

• US Citizenship required by federal contract

Additional Qualifications

• Demonstrated experience supporting budgets and cost accounting for federal contracts or federally funded programs.

• Working knowledge of GAAP and federal financial compliance requirements.

• Strong analytical skills with the ability to interpret financial data and communicate results clearly.

Preferred Qualifications

• Experience with government contracting or grant environments (e.g., cost-reimbursable, T&M, FFP).

• Familiarity with USPS financial systems, project accounting tools, and advanced Excel or reporting platforms.

• CPA, CMA, or similar professional certification (or progress toward certification).

Working at ICF

Pay Range - There are multiple factors that are considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align to the specified role, geographic location, education and certifications as well as contract provisions regarding labor categories that are specific to the position.

The pay range for this position based on full-time employment is: