Building & Facilities Manager

About Vanderbilt School of Nursing:

With a history dating back to 1908, Vanderbilt University School of Nursing (VUSN) has a long-standing reputation for excellence in nursing, teaching, practice and research.  The school offers graduate level education in the Master of Nursing, Master of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* degrees  (*degree awarded through the Graduate School).  VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds.

Key Functions and Expected Performance:

Facility Management

• Oversight of all VUSN space-related needs and opportunities, on-site and off
• Identify routine maintenance issues and work with internal facility resources to address
• Problem solves urgent maintenance needs directly, or in consultation with Assistant Dean for Administration & Operations, concerning staffing, utilization of facilities, maintenance issues and/or use of equipment/funds
• Serves as School of Nursing liaison to Plant Operations and Environmental Services
• Communicate important facility-related events and issues with faculty/staff/students
• Responsible for VUSN bi-annual space survey
• Serve as VUSN representative to the VU Emergency Preparedness/Response Program
• Acts as liaison to VU Card office to establish, maintain and schedule building and room access
• Maintain and issue keys for faculty/staff/students
• Work with VUSN leadership and VU Real Estate office regarding off-site leases (as appropriate)
• Responsible for beginning/end of employment and related check-in/out procedures for faculty/staff/students which includes distribution/return of keys and ID badges, and granting/cancelling access to buildings and copiers
• Manage copy program and related supply ordering and act as equipment maintenance point of contact
• Develop and make recommendations for procedural changes that streamline programs and processes
• Act as a resource for faculty/staff/students related to interpretation of facility-related policy/procedure
• Ensure all policies/procedures are in compliance with University and VUSN guidelines
• Prepare facility-related data for reports, meetings, grant submissions, etc.
• Monitor security cameras for VUSN facilities as appropriate

Space Management

• Work with Assistant Dean for Administration & Operations regarding office assignments as needed, which includes facilitating all office renovations including moves and scheduling, and assisting faculty/staff moves in conjunction with IT team
• Maintain office, floor and elevator signage and directories and update as necessary
• Coordinate with Senior Coordinator of Reservations and System Management on rental and overall usage of VUSN space
• Serve as backup for room reservation and scheduling
• Assist with setup/take down for special events (tables, chairs, etc.)
• Ensure all storage facilities within VUSN are properly maintained

Facility Budget Management

• Establish, manage and monitor annual budget for day-to-day operations, as well as construction-based projects which includes reviewing for any discrepancies/variance and correct as needed
• Provide monthly copier use and change reports to VUSN departments
• Monitor building-related funds to ensure restricted building fund accounts are utilized to their fullest extent based on the intent of the donor
• Ordering building supplies and equipment as needed

Construction Management

• Participate in all construction-related planning and operational meetings to achieve overall project goals within the established budgetary guidelines
• Serve as key point of contact for construction-related supervisors/foremen and act as on-site liaison
• Work daily with on-site construction team to coordinate facility needs and any implications to classes or personnel
• Community with faculty/staff/students with pertinent information related to disruptions to daily activity, regarding construction safety

Miscellaneous Duties

• Attend appropriate VU faculty-related meetings and report key issues to leadership
• Perform other duties as assigned

Supervisory Relationships

This position has supervisory responsibility for the Senior Coordinator of Reservations & Scheduling.

Education and Certifications

• Bachelor's degree from an accredited institution of higher education is necessary.
• Master's degree from an accredited institution of higher education is preferred.
• Project Management certification is preferred.

Experience and Skills

• Outstanding verbal and written communication skills are required.
• Strong problem-solving and organization skills are required.
• Excellent interpersonal skills are required.
• Supervisory experience is preferred.
• Strong computer skills are required.

• Five years of experience in facilities management is highly preferred.