Building Secretary

• Under minimal supervision, provides diversified and confidential secretarial support for the Property Manager, Assistant Property Manager, communication with Building Security and services to the Building’s tenants and guests. 

• Duties include preparing and distributing various office correspondence, light bookkeeping duties, processing of invoices for payment, working with vendors on accounts payable and receivables, and other general duties.

• Performs with use of technical and business vocabulary and knowledge of company operations, organizational procedures and personnel.

Requirements and Skills:

• High School Diploma or general education degree (GED)

• 1 - 3 years of experience

• Proficiency with PC Windows-based software, including Word, Excel and MS Office and, property management software such as Yardi and security/access control software such as Lenel.

• General office experience within the commercial real estate industry.

• High level of administrative competence.

• Accomplished people skills:  phone and interpersonal, ability to work with various and conflicting personalities; able to communicate with tenants and vendors, defining and solving issues within company policies.

• Understanding and use of general office tools and equipment.

• Demonstrate reliability, integrity and confidentiality.

• Commercial real estate knowledge desirable.

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