Business Administration Specialist

Join a Top-Tier Team as a Business Administrative Specialist at Instrumental Group!

📍 Location: Golden, CO
Type of Role: Hybrid (M/W/F in-office, T/Th remote after training)

Are you ready to level up your career with one of the top Elite HubSpot Partner agencies in the country? Instrumental Group is on the lookout for a highly organized, detail-oriented, and proactive Business Administration Specialist to contribute to the success of  our finance, office operations, and HR teams. This is your opportunity to play a vital role in a collaborative and fast-paced environment where your contributions matter—and your growth is encouraged.

Why Instrumental Group?

• Incredible Growth Potential
  Work alongside industry leaders and pave your own path toward future leadership opportunities—including the potential to advance into the VP of Business Administration role.
• Hybrid Flexibility
  Enjoy a balanced work setup: three days in the office for team connection and two days remote to focus at home—available after your training period.
• Award-Winning Culture
  We’re proud to be recognized on Inc.’s Best in Culture for 2024! Join a team that values collaboration, innovation, and doing great work together.
• Supportive, Collaborative Environment
  Be part of a people-first culture that promotes continuous learning, respect, and camaraderie.
   

What You'll Do

Accounting & Financial Operations (85%)

• Create and manage timely, accurate client invoices
• Oversee automated invoice workflows and ensure contract alignment
• Maintain and update accounting contacts and AP processes
• Track and manage outstanding invoices (AR) and perform collection outreach
• Process client payments, weekly deposits, and reconciliations
• Handle AP functions: credit card/bank reconciliations, vendor payments (check, ACH, wire), and expense reimbursements
• Maintain accurate financial records, support audits, and help improve internal processes
   

Office & HR Administration (15%)

• Manage office vendors, equipment, supplies, mail, and general upkeep (plants & fridge!)
• Coordinate team travel, office events, and in-person trainings
• Answer incoming office calls and ensure a welcoming front-office presence
• HR functional backup as needed maintaining personnel records, assisting with onboarding and offboarding functions
   

Who You Are

• A clear communicator with excellent written and verbal skills
• Exceptionally organized and detail-oriented
• A self-starter who thrives in a collaborative environment
• Someone who takes pride in accuracy and efficiency
• Discreet, trustworthy, and professional in handling confidential information
• A dog lover who’s excited to be part of a pup-friendly office culture 🐶
   

Qualifications & Experience

• Bachelor’s Degree required, preferably in Business Administration and/or Accounting
• Proven experience Google Suite
• Experience with QuickBooks a plus
• Bonus: previous accounting experience
   

What We Offer

• Medical, dental, and vision insurance
• Short and long-term disability 
• Accident insurance
• 401(k) retirement plan
• 15 paid holidays + generous PTO
• Quarterly incentive plan
• A vibrant, close-knit team that truly cares
   

Ready to bring your organizational talents and business administration skills to a growing company that values your contributions? We can't wait to meet you!