Business Administrator

At PennComp, a New Charter Company, we are seeking a Business Administrator to work onsite in our Houston, TX office (in other companies, this person could hold the title of Office Manager, Office Operations Manager, Administrative & Accounting Coordinator) to support office operations and maintain efficient administrative and financial processes across the organization.
 

This is an onsite position based in Houston, TX
 

In this role, you will work closely with leadership, employees, vendors, clients, and external partners while utilizing Microsoft Dynamics Business Central, Microsoft Office applications, payroll systems, and other business tools to support accounting, administration, and marketing activities.
 

To be successful in this role, you will manage office administration, payroll coordination, accounts receivable activities, invoicing, recordkeeping, and internal communications with exceptional attention to detail. You will also support operational efficiency by coordinating vendors, facilities, meetings, travel arrangements, and marketing events.
 

General job duties include:

• Record daily business transactions and journal entries in Microsoft Dynamics Business Central

• Compile payroll information, including vacation and sick time, and submit payroll data for processing

• Maintain payroll records and review employee expense reports

• Monitor accounts receivable and assist with collections and payment issue resolution

• Generate monthly agreement invoices and prepare travel and shipping invoices for clients

• Renew agreements within the accounting system and maintain related templates and records

• Prepare deferred revenue spreadsheets and balance sheet reconciliations

• Answer phones, route calls, and manage incoming communications

• Maintain office supply inventory and coordinate purchases

• Coordinate office equipment maintenance and repairs

• Receive and organize incoming packages for procurement activities

• Prepare reports, presentations, correspondence, and other business documents

• Arrange travel and accommodations

• Organize and maintain filing systems and records

• Coordinate meetings and accurately record meeting minutes

• Greet visitors and provide professional front-office support

• Distribute incoming correspondence and provide general administrative assistance

• Coordinate marketing events and venue logistics

• Create and distribute email marketing campaigns

Required Experience:

• Experience as an Office Assistant, Executive Assistant, Personal Assistant, Office Manager, or similar administrative role

• Strong proficiency with Microsoft Office applications

• Excellent written and verbal communication skills

• Strong organizational and time management abilities

• Ability to maintain discretion and handle confidential information
   

Preferred Experience:

• Bachelor’s degree

• Two or more years of professional accounting experience

• Experience with Microsoft Dynamics Business Central or similar ERP/accounting systems

• Experience supporting accounts receivable, payroll, and invoicing functions

• Experience coordinating events, travel, or marketing activities

Compensation

• Ranging from $55,000 to $70,000 based on experience

Who we are:
At PennComp, a New Charter Technologies Company, we solve the IT problems of today with an eye on the technology needs of tomorrow. For more than thirty years, PennComp, a New Charter Technologies Company, has provided IT services to small and medium-sized businesses in the Houston area. We are committed to developing long-term, professional relationships with our clients, while providing exceptional customer service. Our diverse, dedicated staff partners with clients to create solutions, empowering them to achieve business objectives.
 

Why Join Us:

At PennComp, a New Charter Technologies Company, we offer a supportive and vibrant work environment where our team members thrive. We value our employees and provide:

• Excellent benefits - health insurance, dental, vision, vacation, and 401k

• Opportunities for professional growth and development

• Competitive compensation, commensurate with experience

• Monthly breakfasts, kitchen fully stocked with snacks, and dozens of beverages

• 20% work from home/option for hybrid schedule post six-month review

PennComp, a New Charter Technologies Company, is committed to creating an inclusive environment and is proud to be an equal opportunity employer. PennComp recruits, employs, trains, compensates, and promotes regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.