Business Assistant

Medison offers hope to patients suffering from rare and severe diseases by forming partnerships with emerging biotech companies to accelerate access to highly innovative therapies in international markets.

As the creator and leader of the global partnership category in the pharma industry, we strive to be Always Ahead and work relentlessly to bring therapy to patients in need, no matter where they live.

Our values are at the core of every action we take, and we are committed to going above and beyond to benefit the patients we serve.

We are a dynamic, fast-paced company operating in over 25 countries on 5 continents. We are looking for out-of-the-box thinkers, people who are passionate, caring, agile, and adaptive, to join us on our mission. If you are looking to make a difference in people's lives, we invite you to join us!

Reporting to the Country Manager, the Business Assistant will be responsible for managing local events, designated projects, and taking care of administrative tasks.

• Undertaking and managing designated end-to-end projects on a regular basis, such as event planning, organizing both internal and external meetings for the local Medison team, and participation in coordination with stakeholders for the execution of national congresses, local own events, and advisory boards.
• Providing administrative support to relevant colleagues, including new employees’ orientation.
• Working closely with relevant colleagues to ensure the smooth running of the business, including the maintenance and purchasing of office stock and supplies, and regular database updates.
• Creation of the PO and new vendor form for all events that are in the area of responsibility.
• Relationship management with 3rd parties as needed (e.g., car lease company, IT support, healthcare service provider, accounting, etc.).
• Providing accurate and timely reports about events organized by contracted pharma companies and Medison.
• Responsible for local archiving of the respective documents needed in organizing the events and activities which were supported.
• Any other ad hoc projects as required.

Required Education and Experience:  

• Bachelor’s degree or similar education
• A minimum of 1 year experience in a similar position
• Excellent written and verbal communication skills
• Competent with Microsoft Office
• Preferably competent with Veeva/ Salesforce
• Good knowledge of pharma working processes and approval systems - an advantage
• Preferably competent with the ToV (Transfer of Value) reporting annual process
• Experience with pharma audit requirements - advantage
• Experience in organizing pharma events - an advantage
• Fluent English knowledge