Business Center Administrator - Programs - Rancho Penasquitos

The Business Center Administrator supports both financial operations and customer service functions by overseeing accounts receivable, payment processing, and collections while maintaining compliance with organizational standards. This role manages participant communications, scholarship processing, and waitlist coordination, prepares timely and accurate reports, and collaborates closely with branch teams to promote operational efficiency and participant satisfaction. 

For information on Y Employee Perks, click on this link: Employee Benefits | YMCA of San Diego County (ymcasd.org)

Schedule

• Location: Rancho Family YMCA
• Monday - Friday  7:00AM - 5:00PM (4 hours per day) 

• Respond to and resolve support inquiries promptly and professionally, ensuring a high level of customer satisfaction

• Manage accounts receivable functions, including invoicing, payment processing, refunds, charge back responses, collections, and reconciliation activities

• Monitor outstanding balances and enforce registration or membership consequences for non-payment in accordance with organizational policy

• Process and track scholarship applications accurately, ensuring compliance with established guidelines

• Prepare, maintain, and submit accurate financial and operational reports to leadership within required time frames

• Manage and maintain program waitlists, ensuring timely communication and accurate participant records

• Conduct regular audits to verify data accuracy, integrity, and policy compliance

• Communicate effectively with participants and families, including those enrolled in alternative payment programs, and coordinate with third-party agencies as needed

• Ensure compliance with all regulatory and organizational requirements by maintaining thorough and accurate documentation for each site

• Collaborate with branch teams to communicate updates to policies, procedures, and operational practices
• Other duties as assigned

• Associate's degree in Accounting, Business Administration or related field OR 2+ years' of relevant experience in accounts receivable and administration required AND,

• A minimum of 2 years' of experience in accounts receivable, billing, or financial operations required

• Familiarity with online calendaring and cloud systems 

• Proficiency in clear and concise correspondence composition 

• Must possess exceptional interpersonal skills, public relations, and communication skills 

• Knowledge of document preparation, editing, layout and proofreading essential 
• Licensing, state law and our government funders require that staff within YMCA of San Diego County be fingerprinted, prior to reporting to work, and include subsequent arrest notifications 
• CPR/AED, and First Aid Certification, must include Adult and Child/Infant, obtained within 30 days of hire and must be from one of the following certifying organizations:
  • American Red Cross
  • American Heart Association
  • American Safety & Health Institute 

YMCA will consider qualified applicants with a criminal history pursuant to the San Diego County Fair Chance Ordinance and the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the YMCA is concerned about conviction that is directly related to the job, you will be given the opportunity to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Ordinance by visiting the San Diego County Office of Labor Standards and Enforcement.