Business Development Assistant

Business Development Assistant

Title: Business Development Assistant

FLSA: Non-exempt

Reports To: Sr. Director Business Development

Status: Full Time (40+ hours)

Compensation: $20.00-$23.00/per hour

Location: Columbus (Arena district office)

Travel: 10%-20% locally to offsite meetings and events within Columbus and potential travel to one out of state conference.

Overview:
As Business Development Assistant, you will provide support to the Sr. Manager and Sr. Director of Business Development at the Greater Columbus Sports Commission (GCSC) to bring sporting events to Columbus. You will assist as they prospect, bid and bring in potential clients to visit Columbus.

By joining the Sports Commission, you will be part of a team that makes sporting events successful in the city of Columbus. We bring sports events, fans and participants to Columbus and we've been doing it since 2002. We do it to improve the quality of life of people that call Columbus home. We do it to raise the profile of Columbus as a sports city. We do it to impact the people and economy in Central Ohio. Most of all we do it for the love of the game.

The Greater Columbus Sports Commission is an LLC of Experience Columbus, a 501(c)(6), and oversees the Greater Columbus Sports Foundation, a 501(c)(3), and operates with its own board of commissioners, budget, brand, office, web, and media presence, fundraising and other elements.

The work you will do:
Work with CRM database, Simpleview, and be the liaison between Greater Columbus Sports Commission (GCSC) and Experience Columbus (EC) in all aspects related to Simpleview

• Enter leads and accounts
• Monitor lead responses and follow up as needed
• Distribute contract verifications
• Collect hotel pickup information
• Create and run reports
• Potentially attend Simpleview Summit for continuing education
  

Support Business Development team with bid process

• Contact partners to follow up on lead responses and verifications
• Customize and format bid book pages in PowerPoint
• Purchase and arrange delivery of gifts to prospective clients and guests

Assist with all pre- and post-activities related to a client site inspection or FAM (Familiarization Tour)

• Compile and distribute agenda
• Book airfare, lodging and meal reservations
• Prepare and deliver client amenities to hotel
• Coordinate airport pick-ups and drop-offs

Coordinate in-house and client meetings

• Create and distribute invitations
• Order food & beverage, as needed
• Distribute tickets, as needed
• Prepare agenda and set-up room
• Clean-up post event

Attend client, GCSC and Experience Columbus functions as requested

Qualifications and Background we are looking for:
Experience in the following areas below (either through education, work experience or a combination of both)

• Providing administrative support tasks in a small team office setting or environment
• Data entry in a database a spreadsheet or other data system
• Working independently on projects or tasks and within a team
• Customer Service function including greeting and welcoming others to an event or location
• Proficient using of Microsoft Office products and the Internet
• Ability to take direction from others, ask questions when needed, and apply feedback
• Team player, focused on strong relationships built on respect, trust and sharing of knowledge
• An excellent communicator (written and verbally)
• Ability to prioritize and run multiple projects in a fast pace, dynamic environment
• Highly organized in daily tasks as well as physical space and electronic filing.
• Well-developed time management skills with an ability to consistently meet deadlines.
• Ability to anticipate needs, develop solutions and overcome obstacles with minimal direction
• Demonstrates flexibility, resilience, and a willingness to learn
• Passionate about the product (Columbus and Sports) and motivated to exceed expectations
• The organization requires all employees to obtain and maintain the Experience Columbus Insider (ECI) accreditation
  

Physical Demands
The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Viewing computer monitors

• Sitting at a desk

• Ability to lift up to 15 pounds during events, only as needed, with or without assistance

• Ability to engage in prolonged standing, event setup and teardown at events. (2-3 per year)

The duties of this position may change from time to time. Greater Columbus Sports Commission reserves the right to add or delete duties and responsibilities at the discretion of the Greater Columbus Sports Commission or its managers. This job description is intended to describe the general level of work being performed. It is not intended to be all-inclusive.

Experience Columbus and the Greater Columbus Sports Commission provide equal employment opportunities to all employees and applicants for employment. We embrace diversity and are committed to creating an inclusive environment for all employees.

Qualified applicants will be considered for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.