Business Development (Recruiting) Coordinator

A leading Financial Marketing Organization is searching for a Recruiting Coordinator to help manage calendars and coordinate events for the in-house recruiting department. Great atmosphere, competitive compensation, and growth opportunities!

JOB RESPONSIBILITIES AND REQUIREMENTS:

Scheduling & Coordination

• Managing calendars and coordinating availability for internal meetings and meetings with advisors.
• Organizing Zoom vs. phone meetings with appropriate setups.
• Sending meeting reminders, confirmations, and follow-ups.
• Aligning schedules with key stakeholders to minimize conflicts.
• Coordinating internal meetings related to recruiting efforts.
• Tracking and adjusting schedules to accommodate last-minute changes or cancellations.

Candidate Experience & Communication

• Sending concise meeting recaps and outlining next steps.
• Collaborating with recruiters and business development to maintain engagement with advisors.
• Providing clear and timely responses to inquiries from internal teams and advisors.
• Ensuring advisors receive all necessary documentation, such as meeting agendas and relevant materials.
• Assisting in the onboarding process by coordinating initial meetings and introductions.
• Maintaining a professional but personable communication style that reflects company culture.

Event Planning & Travel Coordination

• Organizing recruiting events, webinars, and in-person office visits.
• Managing travel and accommodations for visiting advisors.
• Handling related expense tracking and reimbursements.
• Coordinating catering and logistics for onsite meetings and events.
• Assisting with the setup and execution of recruiting-focused networking events.
• Tracking attendance and gathering feedback from recruiting events to improve future efforts.

Tech & Process Management

• Maintaining advisor records and tracking progress in HubSpot.
• Utilizing Microsoft Office (Outlook, Excel, Word, PowerPoint) and ChatGPT for scheduling and communications.
• Supporting the implementation of streamlined recruiting processes and tools.
• Ensuring proper documentation and filing of recruiting-related communications.
• Tracking and reporting key recruiting metrics, such as meeting completion rates and advisor engagement levels.
• Helping refine and automate scheduling workflows to improve efficiency.
• Ensuring confidentiality and compliance with data privacy regulations in advisor management.

• Organizational Skills – Ability to manage multiple priorities, track details, and keep schedules running smoothly.
• Calendar & Scheduling Expertise – Proficiency in coordinating complex meeting  schedules across multiple stakeholders
• Communication Skills – Strong written and verbal skills to clearly convey meeting  recaps, updates, and next steps.
• Tech-Savviness – Comfortable using Microsoft Office (Outlook, Excel, Word, PowerPoint), HubSpot, and ChatGPT.
• Problem-Solving Abilities – Quick thinking to handle last-minute scheduling changes,  cancellations, or conflicts
• Attention to Detail – Ensuring all meeting logistics, materials, and communications  are accurate and professional.
• Interpersonal Skills – Ability to collaborate with multiple departments and build strong working relationships.
• Event Coordination Experience – Handling logistics for recruiting-related  events, meetings, and travel.
• Confidentiality & Discretion – Managing sensitive advisor and company information with professionalism.
• Time  Management – Prioritizing tasks effectively to meet deadlines in a fast-paced environment.