Business Manager, St. Peter the Apostle Parish

DIOCESE OF ALLENTOWN

St. Peter the Apostle, Reading

Position Description

Job Title: Business Manager

FLSA: Non-Exempt

Job Status: Full Time

Reporting Functions: Reports to Pastor.

Job Function: Provides business and financial support to the parish office operations while overseeing the coordination, oversight and activities of the business office.

Duties and Responsibilities:

• Manage parish business office activities.

• Process bi-weekly payroll for church and school.

• Insure proper and timely payment of invoices and the posting of deposits and withdrawals from parish accounts.

• Administer personnel policies for all payroll employees and maintain personnel files on rectory and maintenance staff.

• Complete paperwork and submit to HR all necessary data for church and school employees on payroll.

• Submit necessary financial reports associated with the PA school government lunch program.

• Prepare annual budget for church, school and cemetery in consultation with the pastor and annual budget for school in consultation with the principal and pastor.

• Prepare quarterly and annual financial reports for church, school and cemetery for presentation to Parish Finance Council and church membership.

• Be present at key functions and special events (for example, the Annual Parish Festival) beyond normal office hours that involve substantial sums of money and ensure the proper flow of cash and deposit of monies received.

• Insure proper handling of outside contracts and, for maintenance issues, consultation with the Maintenance Technician.

• Process grants and enhancements of existing investments and parish endowments.

• Keeps stationery properly stocked and orders stationery and office material accordingly.

• Insure the proper functioning of office equipment and computer systems.

• Insure the proper management of petty cash system.

Additional Conditions of Employment

Due to the nature and mission of the Catholic Church, all employees are bound to exhibit respect for the teachings and discipline of the Church regarding matters of faith and morals, including maintaining a lifestyle that is in conformity with the teachings of the Catholic Church.

Educational Requirements:

• Minimum of a bachelor's degree or related business experience. Supervisory experience desired.

Other Requirements:

• Clear records of Pennsylvania State Police Criminal Record Check (PATCH), TruView Credit Check, Pennsylvania Child Abuse History, and Federal Bureau of Investigation Criminal Background Fingerprint Check as required under Commonwealth of Pennsylvania's Act 153 of 2014 (at least 1 year old.) As well as attendance at a Protecting God's Children class and Mandated Reporter Training.

• Background in accounting.

• Proficiency in reading, writing and conversing in English with an understanding that the primary language of many parishioners is Spanish.

• Must possess excellent organizational and communication skills.

• Must exhibit a high degree of integrity, loyalty, dependability, and have a strong work ethic. Position continually requires demonstrated poise, tact and diplomacy.

• Must possess a high level of interpersonal skills to handle sensitive confidential situations.

• Must be able to work independently and proficiently.

• Perform other duties as assigned.

Physical Demands: The employee is regularly required to stand, walk, sit, talk, and hear both in person and by telephone; frequent use of equipment that includes repetitive motions and computer eye fatigue. Occasionally required to reach and lift with hands and arms; stoop, kneel, crouch, or crawl, lift and/or move up to 10 pounds. Vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, determining the accuracy and thoroughness of work, and observing general surroundings and activities.

Working Conditions: Normal office environment. Hours: Full Time, Monday through Friday, 9:00AM to 5:00PM. Position requires attendance at Parish Finance Council meetings.

The above statements are intended to describe the general nature and level of work being performed. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements.

Interested applicants should submit a cover letter and resume via iSolvedHire or:

Monsignor Orsulak

Email: [email protected]

EOE M/F/D/V