Business Office Assistant

We are seeking a detail-oriented and organized Business Office Assistant to join our team at Rocky Mountain Classical Academy. The ideal candidate will provide administrative support to ensure the efficient operation of the business office, assisting with various tasks related to finance, communication, and office management.

We offer a supportive work environment and opportunities for professional development. If you are passionate about contributing to the educational community and possess the required skills, we encourage you to apply.

• High school diploma or equivalent; additional education in business administration or related field is a plus.
• Proven experience in an administrative or office support role, preferably in an educational setting.
• Proficienct in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software (i.e. Monday.com and Kokua).

Job Responsibilities

• Maintain accurate records and files, ensuring confidentiality and compliance with school policies.
• Provide support in budgeting and financial reporting activities.
• Answer phone calls and respond to inquiries from staff.
• Purchase, receive and inventory requests from staff and administrators.
• Coordinate substitutes on a daily basis, as needed.
• Perform general office duties, including data entry, filing, and maintaining office supplies.
• Collaborate with other departments to facilitate smooth communication and operations.
• Effectively represent RMCA, its program, policies and philosophy to the community.

Knowledge, Skills & Abilities

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• Assist with the preparation and processing of financial documents, including invoices and purchase orders.
• Critical thinking and problem solving skills.
• Open to change and willing to learn new skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to defuse and manage volatile and stressful situations.
• Ability to follow up on pending issues.
• Ability to communicate effectively with various vendors.
• Ability to maintain excellent attendance.
• Ability to understand and follow complex oral and written instructions.
• Ability to perform responsibilities without the necessity of close supervision.