Business Office Assistant

Western Slope Healthcare Center
Full-Time
Pay Range: $25.00–$29.00 per hour DOE

Western Slope Healthcare Center is seeking a dependable, organized, and professional Business Office Assistant to join our team. This position plays an important role in supporting the day-to-day administrative operations of our skilled nursing facility while helping maintain a positive and welcoming environment for residents, families, staff, and visitors.

If you are detail-oriented, enjoy administrative support work, and thrive in a fast-paced healthcare environment, we encourage you to apply.

General Purpose

The primary purpose of this position is to maintain administrative activities in accordance with current applicable federal, state, and local standards, guidelines, and regulations, as well as established facility policies and procedures, to ensure efficient administrative operations at all times.

Essential Duties & Responsibilities

• Receive and follow schedules and instructions from supervisors in accordance with facility policies and procedures
• Assist in organizing, planning, and directing administrative activities
• Maintain meeting minutes and complete filing as necessary
• Serve as a professional representative of the facility and contribute positively to community relations and public awareness
• Support the Administrator, Director of Nursing, and Business Office Manager with administrative tasks
• Perform clerical and accounting functions including cash receipts and ancillary data entry
• Assist with HR and payroll duties as needed
• Develop and maintain positive working relationships with interdepartmental personnel
• Assist in recording and filing incidents and accident reports according to facility procedures
• Participate in administrative projects and studies as assigned
• Ensure office ergonomics and safety procedures are followed
• Maintain adequate office supplies and equipment for daily operations
• Protect resident confidentiality and comply with HIPAA regulations
• Promptly report suspected or known violations involving protected health information

Qualifications

Education & Experience

• High school diploma or GED required
• Previous administrative, clerical, or healthcare office experience preferred

Skills & Abilities

• Strong organizational and multitasking skills
• Excellent verbal and written communication skills
• Ability to read and interpret business documents, reports, and regulations
• Ability to solve practical problems and follow written and verbal instructions
• Knowledge of clerical functions and general office procedures
• Computer literacy required; proficiency in Microsoft Excel preferred
• Ability to type a minimum of 40 WPM
• Experience using a 10-key calculator and standard office equipment

Physical Requirements

• Ability to occasionally lift and/or move up to 25 pounds
• Prolonged computer and desk work
• Frequent sitting, standing, walking, talking, hearing, and reading
• Regular use of office equipment including copier/scanner/fax, telephone, and calculator
• May be required to assist in emergency evacuation situations

Work Environment

• Low to moderate noise level
• Professional healthcare office setting

Why Join Western Slope Healthcare Center?

• Competitive pay
• Supportive leadership team
• Collaborative work environment
• Opportunity to grow within healthcare administration
• Meaningful work serving residents and families

Equal Opportunity Employer

Western Slope Healthcare Center is an equal opportunity employer and is committed to creating an inclusive workplace for all employees. We comply with all applicable federal, state, and local laws governing nondiscrimination in employment. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability, protected veteran status, or any other protected characteristic under applicable law.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other legally protected status.