Business Office Specialist

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Departmental Focus:

Business Office Specialist reports to the David Geffen School of Drama at Yale/Yale Repertory Theatre (DGSD/YRT) Manager, Business Operations. Under limited supervision and requiring comprehensive knowledge of University financial and DGSD/YRT policies and procedures, serves as Business Office liaison for various DGSD/YRT departments. Provides complex accounting, problem-solving, analytical, and administrative support to DGSD/YRT.

Essential Duties:

1. Approves financial transactions, processes payroll, and deposits of funds. Ensures expenses and revenue are posted to proper accounts.
2. Serves as the principal source of information on financial policies, procedures, and financial activity.
3. Instructs departmental personnel in financial aspects of their jobs.
4. Reconciles and analyzes financial statements. Identifies, researches, and corrects questionable financial activity.
5. Serves as process support for human resources in the areas of seasonal employees, training and compliance, and employee review.
6. Prepares standardized and specialized financial reports and analyses.
7. Assists with the development and implementation of systems and procedures.
8. Performs clerical functions incidental to accounting activities.
9. May perform other duties as assigned.

10. Ability to work overtime, and occasional early mornings, evenings, and weekends.

Required Skills and Abilities
1. Demonstrated excellence in a team environment. Strongly demonstrated commitment to customer service. Strongly demonstrated ability to collaborate effectively and flexibly with a large number of staff, students, interns, guest artists, and other professionals with a commitment to a diverse and inclusive workplace.
2. Demonstrated ability to multi-task and prioritize a variety of complex tasks. Demonstrated ability to problem-solve and analyze complex issues and tasks. Demonstrated ability to remain focused with frequent interruptions.
3. Demonstrated ability to guide, train, and mentor. Demonstrated ability to give and follow instructions. Strongly demonstrated accuracy and attention to detail.
4. Ability to work overtime, and occasional early mornings, evenings, and weekends
5. Demonstrated ability in a finance-related environment. Demonstrated ability to handle complex numbers accurately.

Preferred Skills and Abilities

Experience with contracts and contract language; purchase orders and bidding. Yale business office experience.

Principal Responsibilities

1. Processes financial documents, payrolls and deposits of funds. Ensures expenses and revenue are posted to proper accounts. 2. Serves as principal source of information on financial policies, procedures and financial activity. 3. Instructs departmental personnel in financial aspects of their jobs. 4. Serves as petty cash cashier. 5. Reconciles and analyzes financial statements. Identifies, researches and corrects questionable financial activity. 6. Prepares standardized and specialized financial reports and analyses. 7. Serves as Notary Public. 8. Assists with the development and implementation of systems and procedures. 9. Oversees the maintenance of financial records and files. 10. May perform other duties as assigned.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school-level education; or four years of related work experience and an Associate’s degree; or little or no work experience and a Bachelor’s degree in a related field; or an equivalent combination of experience and education.

Physical Requirements

Ability to sit for long periods of time.

Job Posting Date

05/21/2026

Job Category

Administrative Support

Bargaining Unit

L34

Compensation Grade

Labor Grade D

Compensation Grade Profile

Hourly Range

$31.83

Time Type

Full time

Duration Type

Temporary / Casual (Fixed Term)

Work Model

On-site

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.