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Business Office/Copy Center/Mailroom Clerk (STF3095)

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Job Description - Business Office/Copy Center/Mailroom Clerk (STF3095)

RESPONSIBILITIES:


 


Essential Functions–


 



  • Perform Business Office duties as directed by the Director of Accounting Services including daily projects and spreadsheets as needed.

  • Assist in all areas of the Business Office performing daily tasks as needed.

  • Sort and distribute all incoming mail for the college (including interdepartmental).

    • Distribute Business Office mail to appropriate people. 

    • Sort and distribute Mail Room collection drawer multiple times throughout the day.



  • Maintain supply for certified mail and assist individuals with completing the forms.

  • Sort and prepare outgoing mail for third party mail pick up.  

  • Assist customers at the mail room counter.

  • Balance the stamp drawer and maintain a supply of stamps.

  • Fund and monitor US Post Office permits

  • Ensure the security of the college’s mail and keep accurate inventory of mailbox keys. 

  • Prepare all the copy work for the college.

  • Place service calls on all multi-functioning devices (MFDs) and copiers for the college.

  • Maintain inventory of toner, copier supplies and various paper types.

  • Prepare monthly reports for all MFDs and copier charges for interdepartmental charges.  Monitor usage and suggest adjustments to ensure the efficient use of copy machines.

  • Check out Prepaid/Credit cards to employees making sure to follow current procedure. Electronically submit documentation once the cards are returned.  

  • Review and mail accounts payable checks.

  • Submit monthly invoices related to this position.

  • Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.

  • Comply with HutchCC policies, procedures, and practices.

  • Serve actively on campus committees. 


Secondary: 


 



  • Perform other responsibilities as assigned by the Director of Accounting Services and/or the Vice President of Finance and Operations. 


QUALIFICATIONS: 



  • High school diploma or equivalent required.

  • Strong clerical skills and great customer service.

  • The ability to work professionally with staff, faculty, and the public.

  • The ability to be accurate and attentive to detail.

  • Physical requirements include the ability to operate office equipment.  Must be able to lift up to 50 pounds multiple times throughout the day.  Excellent verbal, written and listening skills; sit and/or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; attentive to detail, accurately follow written and verbal instructions, work independently, light to medium/Indoor work environment with a substantial amount of keyboarding required.

  • Mental requirements include the ability to learn and comprehend basic instructions about the position.

  • Physical and mental qualifications must be performed with or without reasonable accommodation.

  • The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties. 


HOURLY RATE and STATUS:


 


The hourly rate of pay is commensurate with qualifications, as determined by HutchCC administration.  This full-time support staff position is 12 month annual, benefit eligible, at-will, and nonexempt.

Original job Business Office/Copy Center/Mailroom Clerk (STF3095) posted on GrabJobs ©. To flag any issues with this job please use the Report Job button on GrabJobs.
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