Business Office/Copy Center/Mailroom Clerk (STF3095)

RESPONSIBILITIES:

Essential Functions–

• Perform Business Office duties as directed by the Director of Accounting Services including daily projects and spreadsheets as needed.


• Assist in all areas of the Business Office performing daily tasks as needed.


• Sort and distribute all incoming mail for the college (including interdepartmental).
  
  
  
  • Distribute Business Office mail to appropriate people. 
  
  
  • Sort and distribute Mail Room collection drawer multiple times throughout the day.
  
  
  
  


• Maintain supply for certified mail and assist individuals with completing the forms.


• Sort and prepare outgoing mail for third party mail pick up.  


• Assist customers at the mail room counter.


• Balance the stamp drawer and maintain a supply of stamps.


• Fund and monitor US Post Office permits


• Ensure the security of the college’s mail and keep accurate inventory of mailbox keys. 


• Prepare all the copy work for the college.


• Place service calls on all multi-functioning devices (MFDs) and copiers for the college.


• Maintain inventory of toner, copier supplies and various paper types.


• Prepare monthly reports for all MFDs and copier charges for interdepartmental charges.  Monitor usage and suggest adjustments to ensure the efficient use of copy machines.


• Check out Prepaid/Credit cards to employees making sure to follow current procedure. Electronically submit documentation once the cards are returned.  


• Review and mail accounts payable checks.


• Submit monthly invoices related to this position.


• Arrive for work on time, attend work regularly, and successfully complete the responsibilities of the position.


• Comply with HutchCC policies, procedures, and practices.


• Serve actively on campus committees. 

Secondary: 

• Perform other responsibilities as assigned by the Director of Accounting Services and/or the Vice President of Finance and Operations. 

QUALIFICATIONS: 

• High school diploma or equivalent required.


• Strong clerical skills and great customer service.


• The ability to work professionally with staff, faculty, and the public.


• The ability to be accurate and attentive to detail.


• Physical requirements include the ability to operate office equipment.  Must be able to lift up to 50 pounds multiple times throughout the day.  Excellent verbal, written and listening skills; sit and/or stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer, and to operate additional office equipment; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; use appropriate judgment and to apply tact and courtesy in difficult situations; understand words and respond effectively and appropriately; attentive to detail, accurately follow written and verbal instructions, work independently, light to medium/Indoor work environment with a substantial amount of keyboarding required.


• Mental requirements include the ability to learn and comprehend basic instructions about the position.


• Physical and mental qualifications must be performed with or without reasonable accommodation.


• The qualifications listed are guidelines for selection purposes; alternative qualifications may be substituted if sufficient to perform the duties. 

HOURLY RATE and STATUS:

The hourly rate of pay is commensurate with qualifications, as determined by HutchCC administration.  This full-time support staff position is 12 month annual, benefit eligible, at-will, and nonexempt.