Business Operations Coordinator

About the Role

We are seeking a highly organized, analytical, and proactive professional to join our team as a  Business Operations Coordinator. This role supports the day-to-day operations of a leading talent agency and provides exposure to business strategy, process improvement, client service, and executive decision-making.

This is an excellent opportunity for someone interested in developing a broad understanding of how businesses operate and grow. The role offers meaningful exposure to operational management, strategic initiatives, client service, and the business side of entertainment and talent representation.

Key Responsibilities:

Business Operations & Process Coordination

• Coordinate operational projects and initiatives across multiple departments.
• Help develop, document, and improve internal business processes and workflows.
• Track key operational priorities and assist with implementation and follow-through.
• Identify opportunities to improve efficiency, communication, and execution.
• Support implementation of new systems, tools, and operational best practices.

Client & Stakeholder Support

• Serve as a professional point of contact for clients, partners, and internal stakeholders.
• Coordinate meetings, follow-up items, and ongoing business initiatives.
• Prepare presentations, summaries, and materials for management and client discussions.
• Ensure timely completion of projects, deliverables, and operational priorities.
• Communicate effectively with individuals at all levels of the organization and external partners.

Project Management

• Manage multiple projects and competing priorities simultaneously in a fast-paced environment.
• Maintain timelines, action items, and project status updates.
• Coordinate across business affairs, legal, accounting, HR, technology, and talent teams as needed.
• Exercise sound judgment in prioritizing tasks and escalating issues when appropriate.
• Anticipate obstacles and develop practical solutions.

Executive & Strategic Support

• Assist leadership with research, analysis, and special projects.
• Gather and organize information to support strategic decision-making.
• Participate in cross-functional initiatives that impact agency operations and growth.
• Gain exposure to how senior executives evaluate opportunities, solve problems, and manage a growing business.
• Handle sensitive and confidential information with the utmost discretion and professionalism.

Ideal Candidate

This role is well suited for someone who:

• Has excellent communication, organizational, and interpersonal skills.
• Thrives in a fast-paced environment with multiple competing priorities.
• Demonstrates sound judgment, professionalism, and discretion.
• Enjoys managing projects and improving processes.
• Works effectively across teams and functions.
• Is interested in business operations, management, and organizational effectiveness.
• May be considering business school or a future career in operations, consulting, management, or executive leadership.

This position provides a strong foundation for individuals seeking long-term careers in business operations, strategy, management, or leadership roles, while offering firsthand exposure to the business of talent representation and entertainment. 

  Qualifications

• Bachelor's degree required.
• 1-5+ years of professional experience, depending on level.
• Exceptional organizational and project management skills.
• Strong written and verbal communication skills, with the ability to communicate professionally and effectively with executives,      clients, and colleagues.
• Demonstrated ability to prioritize, manage multiple responsibilities simultaneously, and meet deadlines in a dynamic      environment.
• Strong analytical and problem-solving abilities.
• High level of professionalism, judgment, and attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• Advanced proficiency in Microsoft Office, Adobe Suite and Airtable.
• Comfortable working directly with clients, executives, and cross-functional teams.

This is a full-time, in-person role located in Los Angeles, CA. Employment is contingent upon the candidate's eligibility to work in the United States in accordance with applicable law.