Business Operations Specialist

Description

Job Title:   Business Operations Specialist 

Reports To:   Executive Director, Senior Directors

Position Type:  Full-Time, Exempt

Salary Range:  $60,000 to $69,000;  214-day calendar

Start Date:  July 28, 2025

Position Summary

The Business Operations Specialist (BOS)  serves as a key Business Office team member at Redmond Proficiency Academy (RPA), ensuring the efficient completion of operational tasks and administrative support to the Operations team, which provides high-quality finance, human resources, technology, facilities, and transportation services to the Academy. 

Key Responsibilities

10% of time - Administrative Tasks

• Manage department communications - email, fax, phone, calendars, schedules
• Coordinate Academy contract renewals
• Manage Academy business office records, organization, security, and retention

50% of time - Accounting Tasks

• Academy bookkeeping - full cycle
• Academy end-of-month close
• Academy audit and tax return

30% of time - Human Resource & Payroll Tasks

• Manage Paylocity HRIS
• Manage personnel records
• Manage employee leave processing
• Academy Payroll and benefits administration
• Completes HR clerical and communications tasks

10% of time - Data Management & Reporting Tasks

• Bond reporting
• Generate financial reports
• Implement budget 

Community and Stakeholder Engagement

• Build trust and rapport with entire staff
• Maintain a service mindset
• Participate in meetings, enrollment, and special events
• Practice the RPA mission and values

Requirements

Required Knowledge, Skills, and Abilities

Detail oriented

Confidence with Google, spreadsheets, email, calendars, filing, and office equipment

Confidentiality and emotional maturity

Highly developed interpersonal skills - communication, empathy, reliability, and honesty.

Highly organized

Finely tuned time management skills

Flexibility and Punctuality

Curiosity and critical thinking skills

Experience with QuickBooks required

Experience with bookkeeping and payroll required

Experience with Apple and Google Products preferred

Experience with municipal budget and auditing preferred

Experience with grant accounting preferred

Experience using school software systems preferred

Posting will remain open until filled. Please reach out to [email protected] if you have difficulties or would like to request an accommodation with the application portal.