Business Operations Specialist

Title: Business Operations Specialist

Reports To: Chief of Staff

Primary Location: Stafford, VA (Hybrid)

Security Clearance: Active Secret Clearance

About Us

Paradigm Max Q is redefining defense industry support. Founded in 2023, we combine elite talent, disciplined execution, and innovative thinking to deliver measurable results that improve readiness and reduce costs for the government and warfighter. As a rapidly growing SDVOSB, we are committed to operational excellence, accountability, and building a high-performing organization that delivers exceptional results for our customers. Our mission is to deliver measurable results that strengthen national defense and empower those who serve.

Position Summary

Paradigm Max Q is seeking a highly organized, analytical, and execution-focused Business Operations Specialist to support the Chief of Staff in driving enterprise execution across the company. This position is responsible for coordinating executive priorities, strategic initiatives, organizational governance, performance reporting, and cross-functional business operations. The successful candidate will serve as an enterprise integrator, ensuring executive decisions are translated into measurable actions while improving accountability, organizational effectiveness, and execution across the business. This is a professional business operations role-not an administrative support position.

Key Responsibilities

Enterprise Business Operations

• Coordinate execution of enterprise priorities established by Executive Leadership.


• Track strategic initiatives, executive action items, and organizational decisions through completion.


• Identify execution risks and elevate issues requiring leadership attention.


• Support enterprise integration efforts across all functional organizations.

Executive Operations & Governance

• Coordinate the executive operating rhythm including Executive Leadership Team meetings, Senior Leadership Team Meetings, Monthly Program Management & Portfolio Reviews, Quarterly Program Execution Reviews, and executive planning sessions.


• Develop agendas, briefing materials, executive presentations, action logs, and decision records.


• Ensure timely follow-up and accountability for executive commitments.

Performance Management

• Coordinate departmental KPIs, executive dashboards, and organizational performance reporting.


• Partner with Finance, HR, Program Management, Contracts, IT, and Business Development to collect and validate enterprise metrics.


• Analyze trends and prepare executive summaries supporting informed decision-making.

Strategic Planning & Process Improvement

• Support development and execution of strategic plans and annual operating objectives.


• Coordinate cross-functional initiatives that improve organizational effectiveness and operational efficiency.


• Document, standardize, and continuously improve business processes and governance.

Executive Communications

• Prepare executive correspondence, briefing papers, presentations, reports, and leadership communications.


• Maintain professionalism, discretion, and confidentiality while interacting with senior leaders, customers, and employees.

Preferred Skills

Business Operations

• Strategic execution


• Business process improvement


• Cross-functional coordination


• Executive operations support

Business Analytics

• Advanced Microsoft Excel


• Power BI


• SharePoint


• Microsoft 365

Professional Competencies

• Executive-level communication


• Critical thinking


• Project coordination


• Meeting facilitation


• Influence without authority


• Exceptional organization

Experience

Qualifications

Bachelor's degree in Business Administration, Management, Organizational Leadership, Project Management, Public Administration, or related field, or equivalent experience. Minimum five (5) years supporting business operations, executive operations, project management, consulting, or government contracting. Demonstrated ability to manage multiple priorities, communicate effectively with senior leaders, and exercise sound judgment in a fast-paced environment.

Preferred Qualifications

• Experience supporting Executive Leadership Teams or a Chief of Staff.


• Experience in Department of Defense or Federal Government contracting.


• Knowledge of strategic planning, organizational governance, and performance management.


• PMP, CAPM, Lean Six Sigma, or similar professional certification preferred.


• Experience supporting a rapidly growing small business environment.

Benefits Statement

Paradigm Max Q provides eligible employees with a comprehensive benefits package including medical, dental, vision, life insurance, disability coverage, a 401(k), paid time off, company-paid holidays, and reimbursement for a Planet Fitness Black Card membership.

EEO Statement

Paradigm Max Q is an equal opportunity employer and values diversity in the workplace. All qualified applicants will receive consideration without regard to race, religion, sex, national origin, disability, veteran status, or any other protected status.

Salary Range (DMV Market): $75,000 annually–$110,000 annually

Location-Based Compensation: Compensation is determined based on the employee's primary work location, applicable labor market, experience, education, certifications, security clearance, and other job-related factors. Candidates working outside the DMV may receive a different salary range consistent with local market conditions and applicable law.